Personal Assistant
5 days ago
Structure, Grade & Reporting Job grade/level S5 Span of Control 0 Level of Engagement Interact with similar levels, Executive Levels and various stakeholders within BCX and external customers
Core Description
Responsible for provisioning of high-level support and office management/ logistics which includes documentation management, report compilation, coordination of events, interface management, giving inputs to and tracking of various reports/ documentation/ issues/commitments, e.g budget, productivity targets, performance assessments and leave. Also accountable for providing efficient, professional, and confidential executive support using a range of administrative skills Key Deliverables / Primary Functions Coordinate the daily business of the Office of the Chief. Analyze and determine and take appropriate action on behalf of the chief, including the redirection of enquiries to appropriate personnel. Maintain client confidence and protect the professional integrity of the office of the chief Communicate and liaise with senior executives from various organisations on a wide range of issues and maintain effective working relationships. Coordinate the flow of incoming/outgoing correspondence. Coordinate meetings, including coordination of attendees, organising pre-briefs where required and preparation of meeting minutes. Provide historical reference by developing and utilising filing and retrieval systems. Maintain office supplies inventory by placing orders to maintain required inventory level, evaluating new office products and verifying receipt of supplies. Ensure a clear understanding of client SLA's within assigned portfolios Provide general administrative support as required, to ensure consistent and efficient processes are maintained. Continually review duties and operations to ensure optimal efficiency in the Executive Assistant role Manage the scheduling of all committee meeting ensuring that all agendas are compiled and distributed timeously. Prepare, compile and validate documentation such as presentations, operational documentation, submissions, statistics, graphs, proposals, organograms, letters, memos and agendas Functional Skills
Dispute Resolution Mechanism
Presentation Skills
Planning and Organising
Communication skills
Problem solving
Analytical Skills Behavioural Competencies 1. Job Match 2. Developing and implementing account plan or strategy 3. Meeting customer expectations 4. People / Team Leadership 5. Decision Making 6. Communication and Impact Qualifications Relevant Degree/Diploma (NQF 6) OR Grade 12 with 7 years experience Experience
5 Years relevant experience, of which 3 years must be in a high-level support environment
Experience (minimum 1 year) supporting an Executive leader is a must. Certifications / Professional Registration None Special Requirements/ Employment Condition Ability to cope under pressure Ability to work after hours Willing to work overtime,when required Must be willing to sign a NDA and adhere to Restraint of Trade requirements Security clearance - integrity assessment Work Characteristics WFA /Office Based
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