Procurement Officer

1 month ago

Johannesburg, South Africa John Wood Group Full time

Reports to the SCL (Supply Chain Lead) and performs procurement related tasks in accordance with either project and/or company sanctioned procedures and plans ensuring strict compliance thereto. Although primarily responsible for the purchase of goods & commodities this may be extended to assisting with any other procurement related activities such as desk expediting and general procurement duties when necessary.
- Support Supply Chain Lead with procurement related matters.
- Ensure procurement objectives and philosophies are met.
- Action material requisitions raised by engineering and approved by project management.
- Issue request for quotations (RFQ’s).
- Attend to all queries during the tendering process.
- Receive, open, register and distribute tenders as prescribed per agreed project procedures.
- Analyse and adjudicate tenders commercially.
- Review commercial terms for compliance with company, client and project specific requirements.
- Ensure payment terms comply with project objectives.
- Ensure goods, material & services are procured as specified on the due date and at the best price.
- Arrange and participate in negotiations with suppliers.
- Maintain clarification logs and/or prepare & distribute clarification meeting minutes.
- Liaise closely with engineering to ensure alignment prior to issue of recommendation for award.
- Prepare commercial evaluation and recommendation for award for project manager/client approval.
- Prepare and issue draft purchase order for internal and supplier review and acceptance.
- Issue agreed purchase order for signature by authorised signatories.
- Issue letters of regret to unsuccessful bidders.
- Prepare and maintain filing system (hard & soft) per prescribed project procedures.
- Ensure file check lists are maintained and updated.
- Ensure confidentiality of information is maintained.
- Raise back charge notifications as relevant.
- Raise penalty for delay notifications as relevant.
- Initiate proper and timely purchase order close outs.
- Initiate release of bank guarantees and cash retentions.
- Desk expediting of documentation & goods

**Qualifications**:

- High school education
- Diploma in a related field
- Experience of procurement in the mineral processing plant field

**Knowledge, skills and experience**:

- Be able to work under pressure.
- High level of numeracy, writing skills, computer literacy and commercial understanding.
- Good oral communication, organisational and negotiating skills.
- Good interpersonal and communication skills for liaising with project personnel, suppliers & clients.
- Appreciation and participation in team behaviour within procurement & project team environments.
- Must be responsible, accurate and thorough in all areas.
- Thorough knowledge of and experience with computers and associated complex software packages.

**Personal attributes**:

- Good communicator
- High energy
- Team player, dependable, cooperative, adaptive and persistent
- Ability to prioritize multiple tasks.
- High level of personal and professional integrity and must adhere to an ethical code of conduct

**Diversity Statement**

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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