Snr Procurement Officer

3 months ago

Johannesburg, South Africa Talent 101 Full time

Purpose of the Job:
To lead and oversee the procurement operations, ensuring the timely acquisition of goods and services while maintaining cost efficiency, quality standards, and compliance with regulatory and organizational policies.
- ____________________

Qualifications:

- Minimum:

- Grade 12 with a Diploma or Degree in Procurement, Supply Chain, or Business Management.
- Preferred:

- Degree in Procurement, Supply Chain, or related field.
- CIPS (Chartered Institute of Procurement & Supply) certification will be advantageous.

**Experience**:

- 3-5 years of relevant procurement experience, ideally in the FMCG or Manufacturing sectors.
- Proven track record in managing procurement operations and leading cross-functional teams.
- Experience with SAP or similar ERP systems is required.

Key Responsibilities:
1. Procurement Management:

- Oversee the end-to-end procurement process, including purchasing, tender administration, and vendor management.
- Ensure compliance with internal purchasing policies and external regulatory requirements (e.g., BBBEE, OSH Act).
- Monitor and control procurement costs to align with departmental and organizational budgets.

2. Supplier and Vendor Management:

- Build and manage strategic supplier relationships to meet business objectives.
- Conduct vendor evaluations, oversee contract negotiations, and ensure alignment with the company’s BBBEE strategy.
- Maintain and update the Approved Vendor List, ensuring up-to-date supplier documentation and compliance with legislative requirements.

3. Financial and Risk Management:

- Implement controls to mitigate procurement risks and ensure financial accountability.
- Oversee purchase requisitions and purchase order management, verifying accuracy, delivery timelines, and price negotiations.
- Manage the reconciliation of invoices, purchase orders, and delivery notes, resolving discrepancies with Accounts Payable.

4. Inventory and Logistics:

- Ensure sufficient stock levels are maintained across all operational sites, minimizing disruptions to the supply chain.
- Oversee logistics, including the management of storage facilities and the timely delivery of goods.
- Liaise with internal teams to ensure the efficient flow of inventory and manage import processes when required.

5. Health, Safety, and Environmental (HSE) Compliance:

- Enforce compliance with HSE policies in all procurement-related activities.
- Participate in Food Safety and HSE meetings, ensuring procurement practices support organizational HSE goals.

6. Reporting and Data Accuracy:

- Prepare monthly procurement reports, analyzing data on costs, supplier performance, and inventory levels.
- Maintain accurate procurement records and update databases for audit purposes.

7. Team Leadership and Development:

- Provide leadership and mentorship to the procurement team.
- Foster a culture of continuous improvement and execution within the department.
- Conduct internal procurement training and facilitate departmental collaboration.

Key Skills:

- Strong negotiation and contract management skills.
- Excellent written and verbal communication.
- Analytical and problem-solving abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint) and ERP systems like SAP.
- Understanding of BBBEE compliance and supplier management.
- ____________________

Personal Competencies:

- Accountability and attention to detail.
- Ability to work under pressure and manage multiple priorities.
- Strong interpersonal skills and team orientation.
- Ethical approach to procurement and business practices.

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