Administrator

3 days ago


Blouberg, South Africa Growthpoint Properties Full time

**Job Purpose**

Responsible for office and administrative support to the team. This role is vital for the smooth-running of a department. The incumbent will field telephone calls, receive, and direct visitors, compile monthly board packs, word processing, creating spreadsheets and presentations, and filing.

**Role Location**

Bayside Mall.

**Working Conditions**

Not applicable.

**Reporting Manager**

The Administrator reports to the Centre Manager.

**Direct Subordinates**

No direct subordinates.

**Budget Responsibility**

No budget responsibility.

**Duties and responsibilities**
- Assist center manager with day-to-day duties
- Draft offers and electronically forward copy of agreement of lease and tenant criteria documents
- Follow up on outstanding lease agreements and on FICA documentation
- Draft lease agreements i.e., renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents
- Liaise with tenants, Portfolio Manager, Centre Manager, Leasing Consultants, Credit Controllers, and agents about lease agreements
- Ensure correct loading of agreements on Nicor
- Ensure the correct loading of debit orders
- Open and upkeep tenants’ files
- Attend to lease audits
- Attend to all queries within a centre
- Complete and upkeep outstanding lease reports as well as reports on new lets and renewals already concluded
- Assist the Centre Manager and SBU as and when required
- Advise meter readers of any changes
- Assist with compilation of the monthly report packs
- Assist with the budget process
- Perform secretarial functions when requested
- Assist with deposit refunds and returning of bank guarantees
- Calculate annual and insurance rates adjustments for loading onto Nicor
- Prepare renewal sheets with information on current and budgeted charges
- Prepare take back inspection reports and notify Building and Leasing Consultants
- Write housekeeping letters and reports
- Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries
- Weekly reporting on outstanding offers / leases / FICA
- Monthly reporting on GLA / vacancy movements.

**Experience**
- 2-3 years of experience in a documentation and secretarial environment or similar, preferably in a property environment.
- Knowledge of leasing process and documentation.

**Qualifications**
- Matric - prerequisite
- Post Matric qualification will be an advantage

**Competencies**
- Computer literacy; Word, Excel, and PowerPoint
- Ability to draw schedules / reports on system
- Good communication skills - written and verbal
- Time management skills
- Sound administrative skills
- Good problem-solving skills
- Excellent touch-typing skills with a high accuracy rate

**Media Links



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