Property Administrator

5 days ago

Blouberg, South Africa Growthpoint Properties Full time

Job purpose

Provide full property administrative and specialized support to the Centre Managers. Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries as and when required.

The Property Administrator will report into the Centre Manager with a dotted reporting line to the Portfolio Manager.

Duties and responsibilities
- Draft offers and collate lease information
- Populate basic information into the Lease Approval schedule
- Draft all agreements, incl lease agreements, addendums etc.
- Capture leases on the Property Management system
- Follow up on outstanding leases
- Prepare monthly reports
- Ensure data clean-up on the Property Management system
- Capture Purchase Orders onto Fraxion
- Perform lease audits
- Manage the tenant movement forms communication with RMS
- Capture projections into the Property Management system monthly
- Capture budget into the Property Management system annually
- Calculate annual rates and refuse recovery, sewer increases and insurance adjustments for loading onto the Property Management system
- Assist Centre Managers and Portfolio Managers as and when required

Qualifications & Experience
- Post matric qualification in Property Management or equivalent diploma/degree
- Minimum 5 years of experience in property management, administrative and or client interaction roles required
- Knowledge of property management is an advantage

Competencies and Skills
- Computer literate
- Proficient with the Microsoft Office package and excellent Microsoft Word and Excel skills
- Ability to draw schedules/reports on system
- Good communication skills - written and verbal
- Time management skills
- A good mix of interpersonal and administrative skills
- Good problem-solving skills
- Excellent touch-typing skills with a high accuracy rate

Role Location

The position will be based at Bayside Mall and may require weekend work as it is at a centre and the staff rotate weekends.

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