Property Administrator

5 days ago

Blouberg, South Africa Growthpoint Properties Full time

**Job purpose**

Responsible for the overall process of tenant lease administration, monthly reporting on tenant level income variances, vacancy reports, tenant tunovers, etc. Manage utility recoveries and tenant level charges.

**Duties and responsibilities**:

- Prepare analysis comparing actual income versus budget and variance comments
- Drafting of offers for upcoming expiring leases within the following 6 months and new deals
- Liaise with potential new tenants regarding vacancies
- Ensuring that all documentation procedures are correct and manage outstanding leases and tenant correspondence
- Draft guarantee template, liaise with bank or tenant to ensure accuracy and acceptability of guarantee before processed by the bank
- Ensure required credit checks are completed for all new/renewal tenants
- Maintain an accurate tenancy schedule
- Collect and check audited turnover certificates and prepare monthly report
- Complete monthly turnover schedule and quarterly IPD schedule
- Check adjustments and adhoc charges on MRI (Mustard Seed, SB Outdoor, Adreach, etc)
- Check new rates and back charges and draft rates increase letters with calculation details
- Assist CM with the monthly management report i.e. Mall performance, Leasing, Finance, Arrears
- Assist the CM with preparing and capturing of the building budget
- Credit Control - Assist with collection of debt, ensure accurate allocation of payments, resolve debtor queries, recon on accounts, debtor adjustments
- Conduct pre billing checks and advise meter readers of any changes and check monthly utility reports for large variances and movement
- Check EFT/Debit Order Listing before Run
- Check creditors invoices for accuracy
- Walk-around inspection to identify any breaches in lease agreements

**Experience and qualifications**:

- Post matric qualification in Property Management or equivalent diploma/degree is a prerequisite.
- Minimum 5 years of experience in property management, administrative or client interaction roles required
- Knowledge of leasing process, financial processes, shopping centre operations essential
- Knowledge of property management is an advantage

**Personal attributes**:

- High attention to detail
- Ability to cope under pressure
- Hardworking and highly organized
- Excellent interpersonal skills and a team player
- Excellent time management skills
- Proactive, self-starter with initiative
- Flexible
- Ability to multitask
- Client focused at all times (internal & external)

**Competencies and skills**:

- Computer literacy
- Ability to draw schedules/reports on system
- Good communication skills - written and verbal
- Time management skills
- A good mix of interpersonal and administrative skills
- Good problem-solving skills
- Excellent touch-typing skills with a high accuracy rate

**Working conditions**:
This position is office based and works on a normal 40 hours a week. Busy periods may require extra hours to ensure deadlines are met. Employees may be required to travel for business purposes.

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