Office Manager

2 days ago


Cape Town, South Africa Intelligent Debt Management Full time

Office Manager / Executive Assistant

IDM has a young, vibrant, and bustling office that needs to be supported by a team of superheroes - if you think you can shine in this environment, are organised, logical, energetic, and resourceful then this position is for you.

The Office Manager helps to organise and coordinate the daily hustle in the office they are responsible for intra-office communication, keeping the ship sailing smoothly, and helping the office support team.

**Responsibilities**:
Office Management:

- Manage the office support team (reception/office support)
- Point person for maintenance, supplies, equipment, invoicing, and errands
- Work with various Support teams to procure and maintain equipment, or provide support for various areas in the office
- Manage relationships with vendors and service providers; negotiating prices and ensuring that all services are invoiced and paid on time
- Responsible for developing and implementing office use policies in consultation with the people team, IT team, and others
- Manage the annual budget for the office, plan the expenditures, analysing variances, carry out necessary corrections, etc.
- Oversee all office spending in line with yearly budgets and monthly expenses

Event Management:

- Planning and execution of company events like the quarterly awards, year-end function, and other celebratory or cultural activities
- Procurement support for departmental or team events like monthly awards
- Form an integral part of the People Pulse and IDM Foundation CommitteesExecutive Assistant:

- Coordinate and schedule internal and external meetings for Exco members
- Coordinate boardrooms and refreshments for meetings
- Provide external support to visitors i.e. parking and directions
- Complete a broad variety of administrative tasks, arranging complex and detailed travel plans, itineraries, and agendas to compiling documents for meetings
- Ensure security, integrity, and confidentiality of data
- Perform review and analysis of special projects and keep the management properly informed
- Ad hoc duties as requested

**Requirements**:
Proven office management, administrative or executive assistant experience, **min 2-3 years**

Proven experience in event management

Highly proficient in MS Office, particularly PowerPoint and Excel

Facilities management experience advantageous

Key skills:
Time management and ability to meet deadlines

Ability to prioritise work

Excellent verbal and written communication skills

Strong planning and organising skills and ability to multitask

Problem solving and decision making

Proactive and self-directive

Good interpersonal skills

Taking initiative with accuracy and integrity

High attention to detail



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