Procurement Officer

2 days ago

Johannesburg, South Africa Aramex Full time

**Key Responsibilities**
- To ensure the efficient and systematic procurement of goods and services;
- effective monitoring of contracts;
- development of transparent tendering schedules and good record keeping;
- providing advice on best methods of procurement and contract design;
- developing best practices in relation to procurement;
- advising and developing strategy, policy and procedure in relation to these functions in the context of all the Aramex’s services;
- development and operation of the corporate purchasing system; and to contribute towards the successful operation of the department,
- onboarding and vetting suppliers, strong negotiating and contracts monitoring, and ensuring that approved purchases are cost-efficient and of high quality.
- Assist with Regional Procurement Manager with facilitating tenders,
- Excellent data Analysis Skills.

**Tender & Costing**
- Study the tender documents and prepare submission documents - Technical and Commercial.
- Engage and support managers by providing guidance on technical procurement matters, including advising on appropriate procurement mechanisms, preparing tender documentation, undertaking tender evaluation including the pre-qualification of suppliers, checking contractual terms/conditions, interviewing, liaising and negotiating with potential suppliers, responding to procurement challenges and producing outcome reports for management and Committee
- Prepare the tender costing documents and prepare a response time for the same.
- Ensure all the requirements of the tender documents are complied with
- Attend the Technical Clarification meetings and Site Visits scheduled by the clients and prepare a formal response.
- Effectively organize and ensure that mobilization of required resources is carried on smoothly within the period set out in the tender upon the contract award.
- Prepare Project Implementation Plans and approach.
- Review the clauses of Contracts, involve in the Contract Negotiations, provide inputs, advice & discuss with the Commercial Manager the possible solutions to the commercial issues.
- Obtain relevant information for the Pre-qualification.
- Ensure appropriate relations, communications and correspondence with Corporate Clients
- Perform any other related duties assigned by the management from time to time.
- Data analysis: primary responsibilities is to analyze data to maximize supply chain efficiency and assist in tenders.
- Mathematical understanding: In addition to data analysis, must have substantial math skills to appropriately calculate supply chain costs and savings.
- Logic: Logical thinking is an important skill for Procurement, proposed change to the supply chain to ensure it’s a wise choice for the organization.
- Interpersonal skills: work with a number of external stakeholders within the supply chain.

**Procurement**
- Coordinate with other internal stakeholders to identify the needs/supplies required.
- Obtain quotations from Suppliers.
- Support the Business in identifying opportunities through procurement routes to deliver savings, maximize income and deliver continuous improvement.
- Collect and analyze management information to evaluate potential efficiencies and savings through corporate and collaborative contracts.
- Negotiate with Suppliers for getting the best competitive prices and secure the best terms.
- Get approvals from GM (Group Manager) as per Aramex DOA.
- Check and verify requirement specifications and ensure that supplies would meet the best standards in terms of time, quality, cost, terms of payments, and are within the budget in an efficient manner.
- Provide periodic reports outlining contract, procurement and monitoring activity, including financial and contractual performance aspects.
- Prepare PR’s (Purchase Requests) and get approvals from GM. SAP
- Analyze and update Suppliers related data. (Supplier Spend Management and Reporting)
- Evaluate & prequalify Existing and New Suppliers and register them to appear in the Approved Vendor List.
- Raise SNCR (Suppliers Non-Conformance Report) in case of any non-compliance.
- Supplier Relations Management and KPI
- Prepare and maintain proper filing system for each task in accordance with the requirement of Quality Standards.
- Prompt Supplier Vetting and Onboarding (SAP Ariba)
- Updating the necessary system to ensure accurate and up to date data
- Understanding of BBBEE

**Skills & **Competencies**
- Strong Negotiation Skills
- Strong Data Analysis
- Compliance Knowledge
- Tender Experience
- BBBEE Knowledge
- Behavioral integrity
- Honesty
- Professionalism
- Interpersonal skills
- Business acumen
- Problem solving

**Related Procedures**

Adhere to all related policies, procedures within Aramex

**Minimum Requirements**
- Bachelor’s degree in supply chain management, logistics, business management or related fields
- Minimum of 3 years’ experience in a Procurement Officer position
- Matric (Grade 12) qualification and or similar q

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