Administrative Specialist, Operations
7 months ago
Tertiary Qualification(s)
Matric
**Essential**: Min of ABET Level 4 Literacy and Numeracy or equivalent test Advantage: Finance/ Accounting / Administration Certificate
Additional Computer Skills
Webcost SAPICS The understanding of our WMS
Computer Literacy - Advanced
Electives
Analytical & problem-solving skills
Job-related Requirements
**Commercial & financial**: Sound financial acumen and experience in adherence to budget, contract management and service level agreements (3 years);People management skills including leadership, performance management, people motivation and people development (minimum 1 year experience);Communication & conflict management skills to successfully deal with all levels, age groups and cultures of people both internal and external (at least 1year);Supporting and Co-operating including working well with people and adhering to principles and values Organizing and executing which includes planning, organizing, delivering results & adhering to processes & procedures
Flexibility to work after hours and extended hours
**Duties and Responsibilities**:
Purchasing compliance Ordering management including ensuring packing lists are completed accurately, invoices print on time and match confirmed packing lists; Distributions of stationary/ hardware/ packaging materials, etc., to Ops Control & distribution of PPE Timesheet/ Labour Invoices Timeous submission of timesheets to Labour Broker / Payroll Ensure weekly invoices are received from Labour Broker on time not received, follow up with Labour Broker & escalate to Admin Manager where necessary Raise all anomalies raised by administrator with Branch Manager / Labour BrokerGet sign off from Branch Managers Asset Procurement Monthly review of asset register. Verify/sign off on all new assets loaded monthly Conduct quarterly audits Report back to Admin Manager on asset audit findings and status Invoicing Update invoicing schedules on ICS monthly Raise invoices on time and first time right Ensure all supporting documentation uploaded on Debtors Invoicing System Ensure all invoices submitted on Debtors Invoicing System (as per schedule)Update Invoicing system with SAP invoice numbers Webcost Review all coding and ensure first time right Adhere to webcost timelines Review Web query report weekly and action queries Raise Web queries timeously where necessary Follow up on credit notes / invoices etc from suppliers Escalate any supplier concerns to Admin manager
-
Office Administrator
7 months ago
Pretoria, South Africa Specialist Confectionery Full timeA specialist confectionery business in Pretoria requires a capable admin to perform various administration, reconciliation and monitoring roles of our business processes - Must have at least 3 years experience in office administration - Strong administration capabilities and high level of responsibility - Excellent MS Office and PC skills, especially...
-
Pretoria, Gauteng, South Africa Dante Personnel Full timeJob DescriptionWe are seeking a highly skilled Operational Support Specialist to join our team at Dante Personnel. As an Operational Support Specialist, you will play a critical role in providing exceptional customer support and administrative assistance.Key ResponsibilitiesProvide operational support in customer administration, including extracting...
-
Pretoria, South Africa DSV Full time**DSV - Global transport and logistics** Location: Rosslyn Job Posting Title: Administrative Specialist, Operations, Solutions Time Type: FullTime MAIN PURPOSE OF THE ROLE This role is to effectively support site operations with regards to purchasing of general warehouse consumables and managing supplier invoices to ensure payments are adequately made,...
-
Dispatcher
7 months ago
Pretoria, South Africa Specialist Confectionery Full timeA successful specialist confectionery business requires a capable Dispatcher to manage, schedule and dispatch confectionery orders and products to its Gauteng branches The company's main operations are in the Pretoria - Must have at least 1 year experience in coordinating / administering and managing orders in a challenging and high volume environment -...
-
Operational Support Specialist
4 weeks ago
Pretoria, Gauteng, South Africa Dante Personnel Full timeCompany Overview:Pretoria-based Dante Personnel is seeking a highly skilled Operational Support Specialist to join their team. This role will involve providing exceptional customer support, managing administrative tasks, and ensuring seamless operations.Job Summary:We are looking for an experienced professional to fill the position of Operational Support...
-
Administrative Excellence Specialist
7 days ago
Pretoria, Gauteng, South Africa PnS Group Ltd Full timePnS Group Ltd is seeking a highly organized and motivated Client Administration Specialist. As a key contributor to our team, you will provide essential administrative support to ensure seamless operations and exceptional client service. Below are the details of this exciting opportunity:**Job Overview**: The Client Administration Specialist will play a...
-
Administrative and Human Resource Specialist for
2 months ago
Pretoria, South Africa Tetra Tech Full timeThe USAID-funded Resilient Cities Limpopo Program, implemented by Tetra Tech ARD, is currently accepting expressions of interest for an Administrative and Human Resource Specialist. This position will be based in the main office in Pretoria, South Africa. **Position Description**: The program aims to increase urban residents' access to safe and reliable...
-
Financial Administrative Specialist
4 weeks ago
Pretoria, Gauteng, South Africa Silk Road Consulting (Pty) Ltd Full timeSilk Road Consulting (Pty) Ltd is seeking an experienced Financial Administrative Specialist to manage the back-office operations of their treasury services in Pretoria.The successful candidate will have a strong understanding of treasury management systems and related technologies, as well as excellent attention to detail and problem-solving skills.We offer...
-
Orders and Dispatch Supervisor
7 months ago
Pretoria, South Africa Specialist Confectionery Full timeA successful specialist confectionery business requires a capable Dispatch Supervisor to manage, schedule and dispatch confectionery orders and products to its 21 Gauteng based branches - Must have at least 3 years experience in supervising, coordinating and managing orders in a challenging and high volume environment - At least 3 years experience in...
-
Finance Operations Specialist
6 days ago
Pretoria, Gauteng, South Africa Amathuba Hub Full timeWe are seeking an experienced Finance Operations Specialist to join our team at Amathuba Hub. The successful candidate will have a strong background in finance and administration, with a focus on operations and process improvement.Key ResponsibilitiesProviding financial support to the business, including budgeting, forecasting, and analysis;Managing...
-
Technical Operations Specialist
2 months ago
Pretoria, Gauteng, South Africa Profession Hub Full timeJob DescriptionAt Profession Hub, we are seeking a highly skilled Technical Operations Specialist to join our team. This is an exciting opportunity for individuals who are passionate about delivering exceptional support services.About the RoleThe successful candidate will be responsible for providing first-line support to clients on banking products and...
-
Administrative Operations Specialist
3 weeks ago
Pretoria, Gauteng, South Africa Flink Recruitment Full timeOffice Manager Job DescriptionRoles and Responsibilities:Manage the director's schedule and oversee a team of engineers, ensuring seamless office operations.Coordinate daily tasks, maintain a productive environment, and facilitate effective communication with government officials, clients, and stakeholders at all levels.Handle HR-related duties, including...
-
Biobank Operations Specialist
5 days ago
Pretoria, Gauteng, South Africa South African National Biodiversity Institute Full time**Company Overview**The South African National Biodiversity Institute (SANBI) is a leading organization in the field of biodiversity conservation and research. We are committed to advancing our understanding of the natural world and promoting sustainable development. **Salary**We offer a competitive salary, estimated at R308,154 per annum, plus benefits....
-
Administrative Support Specialist
4 weeks ago
Pretoria, Gauteng, South Africa Stonebridge HR Solutions Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Stonebridge HR Solutions. This role will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day running of our office.The successful candidate will have excellent communication skills,...
-
Branch Supervisor
7 days ago
Pretoria, South Africa Specialist Confectionery Full timeA successful specialist confectionery business requires a capable Branch Supervisor to manage all aspects of a confectionery branch at Jubilee Mall in Hammanskraal, Pretoria - Must have at least 3 years experience in supervising, coordinating and managing a retail, take-away or restaurant establishment - Strong administration capabilities, attention to...
-
Pretoria, South Africa Professional Sourcing Full time**Job Overview**: **Identity Governance and Administration Specialist (IGA Specialist - Financial Services)** **Location: Pretoria, Gauteng** **Position Overview**: A fantastic opportunity has become available with one of the most highly recognised financial services institutions to join their team as an **Identity Governance and Administration...
-
Senior Administrative Support Specialist
7 days ago
Pretoria, Gauteng, South Africa Rivoni Recruitment Specialists Full timeRivoni Recruitment Specialists is seeking a highly skilled and organized Administration Clerk to join their team in Vereeniging. As a key member of the Steel Scrap Metal Industry, this role will play a vital part in ensuring the smooth operation of administrative tasks.The successful candidate will be responsible for providing exceptional support to ensure...
-
Administrative Support Specialist
7 days ago
Pretoria, Gauteng, South Africa Placement Point Full timeAbout the Role">Placement Point is seeking an experienced Administrative Support Specialist to join our team. This role involves providing high-level secretarial support, managing day-to-day operations, and ensuring seamless office administration.">Key Responsibilities">">Manage switchboard operations, handle incoming calls, direct calls to relevant...
-
Operations Efficiency Specialist
3 weeks ago
Pretoria, Gauteng, South Africa Profile Personnel Full timeAbout the RoleWe are seeking an Operations Efficiency Specialist to join our team at Profile Personnel. In this role, you will be responsible for identifying opportunities to improve operational efficiency across our production facilities.Main ResponsibilitiesAnalyze production data to identify areas for process improvement.Develop and implement strategies...
-
Biobank Operations Specialist
7 days ago
Pretoria, Gauteng, South Africa South African National Biodiversity Institute Full timeJob SummarySANBI is seeking a self-motivated Biobank Operations Specialist to provide technical and administrative support for the daily operations of the Biobank. The ideal candidate will have a strong background in life sciences, excellent organizational skills, and the ability to work independently and as part of a team.About SANBIThe South African...