Payroll Administrator
3 days ago
Listing reference: medip_001346
Listing status: Online
Apply by: 21 February 2025
Position summaryIndustry: Pharmaceutical Sector
Job category: Payroll
Contract: Fixed Term Contract
Remuneration: Stipend and Transport Allowance
EE position: Yes
IntroductionMedipost Pharmacy is looking for a professional, disciplined and self-driven individual to join their dynamic HR Team in the capacity of a Payroll Administrator (YES Program). The successful individual will be placed in Pretoria (Gezina).
MAIN RESPONSIBILITIES:
- FILING AND FILE LABELING
- Filing all processing under the correct file label, split between earnings and deductions.
- Labelling the Payroll Files once all filing is up to date.
- Payroll filing to be filed daily to ensure that all processing is placed on record.
- Metro Filing Payroll files older than 5 years, annually.
- SCANNING
- Assisting to scan all Payroll Processing for Checks daily.
- Saving the scanned documents per employee code on the Payroll Drive for the Monthly Payroll checks.
- COPIES
- Making copies of all Payroll Processing which includes but are not limited to New Employee Files, Terminations, Compensation Adjustments and Addendums.
- Updating the Support office Document Payroll Book.
- Sharing the copies with Support for filing.
- MANUAL PROCESSING
- Earnings or Deductions that cannot be processed through a batch import to be accurately processed manually such as but not limited to: AOD's, Traffic Fines, Bank Details, Parking, Union, Uniform.
- Submitting the payroll processing to the Payroll Manager to check.
- QA OF LEAVE RECONS
- Quality Check of the Leave Recons done by the HRBPs for termination pay out or Leave Balance Enquiry.
- PREMIER HR MAINTENANCE
- Linking new employees to Premier HR.
- Updating Internal Movements.
- Removing Terminations.
- ESS SUPPORT
- Creating Workflow groups as needed.
- Removing Terminations.
- Registration of employees on request.
- Resetting passwords on request.
- Unblocking ESS accounts on request.
- Assisting HRBP's with enquiries they cannot resolve.
- Approval of Personal and Family Changes on ESS.
- ECO TIME REPORT LEAVE REPORTS
- Preparing the 2 weekly Eco-Time Report and sharing with the HRBP's to share with the reporting Line Managers.
- Sharing the exclusion list of employee numbers that is no longer on the AEL, but reflects on the ECO-Time Report, to the relevant support team.
- Preparing the monthly TNA report for QA & Training and assisting with the QA investigation meeting.
- PAYROLL SUPPORT
- Assisting the HRBP's and Employees with ESS queries.
- Daily telephone and e-mail support on any Payroll related query.
- PAYROLL CHECKS
- Monthly parking reconciliation.
- MONTH END REPORTING
- Sundries, Advance, Traffic Fines report to be shared with Finance.
- Access Card report to be shared with HR Manager.
- Union Report and EFT's to be shared with Finance.
- Union Name lists and proof of payments to be shared with Unions.
- AD HOC DUTIES
- Assisting when a Payroll Officer is on leave and there is an overflow of workload.
- Any other Ad hoc Request from time to time.
Degree/Diploma in Human Resource Management or equivalent qualification.
Experience:
- No Experience.
- Computer Literacy.
(Key Behaviour Areas)
Personnel and Human Resources: Passion to learn more regarding Human Resources and Payroll Management.
Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. High attention to detail.
Law and Government: Passion to learn regarding legislation for payroll.
"Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions." Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace."
Closing Statement:"We are committed to building a team that represents a variety of backgrounds, perspectives, and skills; the more inclusive we are the better our work will be. Should you however not hear from us within a period of 2 weeks, you can consider your application unsuccessful."
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