Payroll Officer

3 days ago

Pretoria, Gauteng, South Africa Medipost Full time

The primary payroll objective of this position is to ensure that all aspects of Medipost payroll are processed in an accurate and timely manner in accordance with the SOP's and Payroll processes. The Payroll Officer is responsible for day-to-day payroll operations, payroll system administration, payroll support, and any other general functions assigned.

Responsibilities:
  • All information is captured correctly: Personal Information, inception date, salary, leave allocation, job-specific information, contract hours, qualification/s, pension fund if applicable.
  • Methods to be linked correctly.
  • Pro-rata salaries to be calculated with the Pro-rata Calculator.
  • Printing the New Employee report from VIP, stamp, and sign.
  • Loading NBCRFI employees on NBCRFI website as well as RFLIPF website.
  • Loading permanent employees (excluding NBCRFI) on the Sanlam Website.
  • Submitting the file to the Payroll Manager to check.
BATCH IMPORTS
  • Preparations of Batch Imports such as but not limited to: Pharmacy Accounts, Bayport Loans, PSSA and SAPC, Canteen, Telephone Accounts, Overtime.
  • Importing of information with the Batch Import Tool.
  • Sharing import data with Payroll Manager for reconciliation of information.
MANUAL PROCESSING
  • Quality Checks of Pro-rata Calculations for Compensation Adjustments.
  • Earnings or Deductions that cannot be processed through a batch import to be accurately processed manually such as but not limited to: Advances, Compensation Adjustments and Addendums, Garnishee, ITA88, NBCRFI Leave, Unpaid Leave, Risk Management Overtime and Allowances, Maternity Leave.
  • Assistance with the Early Pay List for salaries that are on hold.
  • Submitting the payroll processing to the Payroll Manager to check.
TRANSFERS
  • Ensuring that no other user is in the VIP Payroll system before actioning the transfer.
  • Transferring the Employee record between companies with 2 IRP5's.
  • Clearing the Payslip Screen of the Old Company or calculating the salary pro-rata if applicable.
  • Clearing the methods on the old record.
  • Updating ESS in accordance with the New VIP code.
  • Transferring the record on Premier HR.
  • Sharing a confirmation e-mail with all the relevant parties and line manager to inform them of the new employee code.
  • Printing the relevant screens from VIP Payroll and sharing the processing with the Payroll Manager to check.
TERMINATIONS
  • Quality check of Leave Recons for HRBP's before submitting termination packs.
  • Terminating the correct employee record with the correct date, reason, leave pay, and deductions.
  • Calculating the salary pro-rata with the pro-rata calculator if applicable.
  • Unlinking all the methods.
  • Printing the payslip screen and indicating the processing done.
  • Submitting the termination pack to the Payroll Manager to check.
INFOSLIPS / PAYSLIPS
  • Extracting the InfoSlips exports from Premier Payroll.
  • Uploading the zipped folders.
  • Running a trial run to confirm the data is correct.
  • Scheduling a life run.
  • Extracting the soft copies payslips of all the different branches for the different entities.
  • Dropping the payslips on the O-drive for the HRBP's to assist with enquiries.
  • Sharing confirmation e-mail with the HRBP's that the payslips are available for enquiries.
  • Assisting with queries arising from the InfoSlips.
MONTHLY REPORTS
  • New Monthly reports to be generated and shared with the relevant parties which include but are not limited to:
  • Pensioners Report (next 6 months including current month),
  • AEL (Active Employee List),
  • BEE AEL,
  • Annual & accumulative Leave potentially lost,
  • Maternity Leave Report and processing,
  • Company Vehicles,
  • Invites for BI for WFH and Telephone Staff account reports,
  • Withdrawal terminations Sanlam claims,
  • Garnishee confirmation,
  • Terminations previous month, leave payout processing,
  • Negative Net Previous Month Terminations,
  • Month End reports to be generated and shared with the relevant parties which include but are not limited to:
  • Pharmacy Accounts (Finance),
  • MANCO / EXCO Report,
  • Terminations Report ER,
  • Union Report Finance,
  • Union Report ER,
  • Union Name List Report and POP,
  • Bayport Reconciliation and EFT,
  • Affinity Health Reconciliation and EFT's,
  • Finalising the NBCRFI D-form and RFLIPF Online submissions, as well as preparing the EFT's for payment,
  • NBCRFI terminations processing on the Online Application and submission of the Sick Leave Bonus Payments on the Online Application of the NBCRFI,
  • Updating and Reconciliation of the Sanlam Umbrella Pension Fund of the normal Payroll,
  • Momentum GAP Cover, Medical Aid and Medical Insurance reconciliations and preparing of EFT's for payment,
  • Headcount ICAS,
  • 12 Month History reports for 004 & 058 current month Totals (Finance),
  • After release Payslips,
  • Overtime per Department Allocation on Server,
  • Employee Savings Plan Percentages and Totals. (HRM),
  • Momentum Medical Aid and Medical Insurance as well as Leave Exchange Totals. (HRM),
  • Acting Allowance Split per Cost Centre,
  • Assisting with any other request for Payroll related reports on an Ad Hoc Basis.
OVERTIME & CLAIMS
  • Open of Overtime & Claims On ESS.
  • Close of Overtime & Claims on ESS.
  • Overtime & Claims Enquiries.
  • Overtime Reporting back to Business.
  • Claims Recon.
FUND ADMINISTRATION
  • Affinity Health.
  • Momentum.
  • NBCRFI.
  • RFLIPF.
PAYROLL SUPPORT
  • Serve as a link between Payroll, HRBP's, and employees by handling questions, interpreting, and helping with payroll queries.
  • Stop Salary (Early Pay) if applicable.
  • InfoSlips Support to HRBP's and employees.
  • Daily telephone and e-mail support on any Payroll related query.
  • NBCRFLI incoming email checks and to share with HRBP'S to assist if necessary.
PAYROLL CHECKS
  • Monthly Payroll checks before release: Net Difference report & Feedback, Maternity Leave, Negative Net vs Net Salaries, Validation Report.
AD HOC DUTIES
  • Standing in for Payroll Administrator when needed.
  • Any other Ad Hoc Duties as requested from time to time.
Qualification:
  • Relevant Degree or Diploma.
Experience:
  • 1 -2 Years Work related experience in VIP Premier.
Training required:
  • VIP Premier Payroll knowledge.
  • Premier HR knowledge.
  • InfoSlips knowledge.
  • ESS knowledge.
  • Excel.
  • Basic Conditions of Employment knowledge.
  • Basic Payroll knowledge.
Key Behaviour Areas:
  • Knowledge of principles and procedures for payroll and benefit systems.
  • Knowledge of principles and processes for providing customer and personal services. High attention to detail.
  • Knowledge of relevant legislation pertaining to payroll.

"Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions. Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace."

Closing Statement:

"We are committed to building a team that represents a variety of backgrounds, perspectives, and skills, the more inclusive we are the better our work will be. Should you however not hear from us within a period of 2 weeks, you can consider your application unsuccessful."

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