Professional Assistant

1 week ago

Pretoria, Gauteng, South Africa People Dimension Full time

Introduction

The Professional Assistant for Chief Executive Officer will be responsible for providing high-level administrative support to the Chief Operating Manager in the food manufacturing industry in South Africa. The ideal candidate will have strong organizational and communication skills, along with a proactive approach to problem-solving and the ability to work in a fast-paced environment

Duties & Responsibilities

  • Provide administrative support to the Chief Executive Officer, including managing calendars, scheduling meetings, and handling correspondence.
  • Prepare and organize materials for meetings, presentations, board meetings and other ad hoc events.
  • Coordinate travel arrangements, including booking flights, hotels, and transportation.
  • Conduct research and compile data for reports, presentations, and projects.
  • Assist in tracking and managing budgets, expenses, and invoices.
  • Manage fleet, usage and petrol cards.
  • Maintain and update contact lists, databases, and files.
  • Coordinate and oversee special projects and events as assigned by the Chief Operating Manager.
  • Liaise with internal and external stakeholders, including senior management, clients, and service providers.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Company cellphones administration
  • Managing the day-to-day activities of office team (driver/storeman and general worker), leave, discipline etc.
  • Managing the maintenance of the office, building and garden
  • Perform other duties as assigned by the Chief Executive Officer.

Desired Experience & Qualification

QUALIFICATIONS

  • Bachelor's degree in Business Administration, Management, or related field.

KNOWLEDGE, EXPERIENCE AND SKILLS REQUIRED

  • Proven experience working as an executive assistant or professional assistant in a fast-paced environment.
  • Excellent communication and interpersonal skills.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office Suite and other office productivity tools.
  • Ability to multitask and prioritize tasks effectively.
  • Detail-oriented with a high level of accuracy.
  • Ability to maintain confidentiality and exercise good judgment.
  • Knowledge of the food manufacturing industry in South Africa is preferred but not required.
  • Ability to work independently.
  • Flexibility to adapt to changing priorities and deadlines.
  • Ability to be resourceful and proactively resolve issues as they arise.
  • Ability to work under pressure.
  • Strong sense of Customer Focus will be required

Interested?

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