Office Manager

3 weeks ago

Roodepoort, South Africa Dante Personnel Full time
Minimum requirements:
  • Matric or equivalent qualification
  • Human Resource Degree of Diploma
  • Minimum of 3-5 years' experience in Office Management/HR in a law firm with not less than 10 employees in an added advantage
  • Computer Literacy - MS Office
Office Management Functions:
  • Oversee the inventory and procurement of office supplies, including stationery, coffee, and cleaning products, ensuring stock levels meet office needs
  • Manage relationships with office suppliers, coordinating deliveries and maintenance
  • Ensure the office environment is well-maintained, handling any repairs or issues
  • Prepare and edit documents such as reports and letters as required, ensuring all written materials meet the companys standards
  • Manage filing and documentation
  • Manage the booking system for the boardroom
  • Managing company vehicle bookings
  • Organizing detailed and lengthy files filled with documents necessary for pending cases
  • Categorize and store these files, along with maintaining office's law library and supplies
  • Retrieve documents for attorneys to do their work
  • Ensure office supplies are enough
  • Monitor the diary system
  • Ensure the administration of the firm is in order
  • Ensure the smooth running of the firm
  • Court files, calendars with court deadlines must be administered
  • Handle petty cash management, reconcile expenditures, and submit reports to the accountant on a monthly basis
  • Organize client gifts and marketing materials for events, including obtaining quotes and liaising with vendors
  • Manage travel arrangements for senior staff, including flights, accommodations, car rentals, insurance
  • Prepare travel packs for employees, ensuring they have all necessary documents for trips
  • Assist staff with travel claims and manage reimbursement processes
  • Plan and arrange office social events, including year-end functions, ensuring a smooth and enjoyable experience for all attendees
  • Liaise with external service providers to resolve any IT related issues
  • Arrange for technical support when necessary
  • Draft, review, and update company policies, ensuring they are aligned with best practices and legal requirements
  • Handle insurance renewals and manage claims for vehicles and other assets
  • Address any insurance-related queries and liaise with providers as necessary
HR Functions:
  • Oversee staff onboarding, ensuring all required documentation (e.g., personal information, bank details, ID) is collected and filed appropriately
  • Ensure new employees have access to the policy folder and complete relevant policy sign-offs
  • Keep up-to-date records of staff leave, processing leave forms in a timely manner
  • Oversee capacity issues and adjust as necessary
  • Conduct job analysis and job evaluation
  • Develop and design job descriptions - motivate and resolve any internal disputes
  • Support and initiate the company disciplinary code and grievance issues
  • Review employment and working conditions to ensure legal compliance
  • Monitor staff attendance and report thereon,
  • Assist with HR issues such as discipline as required
  • Support the development and implementation of HR initiatives and systems
  • Actively implement HR policies and procedure
  • Prepare contracts of employment
  • Issue contract termination letters on request
  • Maintain and update the MS Teams leave calendar
Manage the office petty cash and reconcile expenses accurately
Consultant: Glicinda Du Plessis - Dante Personnel Johannesburg

  • Office Manager

    3 weeks ago

    Roodepoort, South Africa Jobted ZA C2 Full time

    Minimum requirements: - Matric or equivalent qualification - Human Resource Degree of Diploma - Minimum of 3-5 years' experience in Office Management/HR in a law firm with not less than 10 employees in an added advantage - Computer Literacy - MS Office Office Management Functions: - Oversee the inventory and procurement of office supplies, including...

  • Office Manager

    3 weeks ago

    Roodepoort, South Africa Dante Personnel Full time

    Minimum requirements: Matric or equivalent qualificationHuman Resource Degree of DiplomaMinimum of 3-5 years' experience in Office Management/HR in a law firm with not less than 10 employees in an added advantageComputer Literacy - MS OfficeOffice Management Functions:Oversee the inventory and procurement of office supplies, including stationery, coffee, and...

  • Office Coordinator

    2 weeks ago

    Roodepoort, Gauteng, South Africa Dante Personnel Full time

    Job Summary: We are seeking an experienced Office Manager to oversee the day-to-day operations of our office, ensuring a smooth and efficient work environment.Key Responsibilities:Office Administration: Oversee the inventory and procurement of office supplies, manage relationships with office suppliers, and ensure the office environment is well-maintained.HR...

  • Office Director

    3 weeks ago

    Roodepoort, Gauteng, South Africa Dante Personnel Full time

    At Dante Personnel, we are seeking an exceptional Office Director to join our team in Johannesburg. The successful candidate will have a minimum of 3-5 years' experience in Office Management/HR in a law firm with not less than 10 employees.The Office Director will be responsible for overseeing the inventory and procurement of office supplies, managing...

  • Office Administrator

    6 months ago

    Roodepoort, South Africa Gadget Boss Full time

    **About Us**: Gadget Boss Pty is a dynamic and fast-growing retail/e-commerce company dedicated to providing high-quality products and exceptional customer service. We are seeking a detail-oriented and organized Office Administrator to join our team and support our daily operations. Position Overview: As the Office Administrator, you will be the backbone of...

  • Residence Officer

    5 months ago

    Roodepoort, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

    **Direct Reporting Line**: Senior Residence Officer **IIE MSA**, since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE is internationally recognised by the British Accreditation Council. IIE MSA, located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of...

  • Returns Officer

    5 months ago

    Roodepoort, South Africa Gadget Boss trading as Click now Full time

    Gadget Boss is a leading ecommerce company committed to providing high-quality products and exceptional customer service. We strive to create a positive shopping experience for our customers by offering a diverse range of products and ensuring satisfaction with every purchase. **Job Description**: As a Returns Officer at Gadget Boss you will play a crucial...

  • Admissions Officer

    3 months ago

    Roodepoort, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

    **Direct Reporting Line**: Head Academic Operations IIE MSA, since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE is internationally recognised by the British Accreditation Council. IIE MSA, located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of Gauteng. In...

  • Office Administrator

    2 months ago

    Roodepoort, South Africa Royal Kings School Full time

    **OFFICE ADMINISTRATOR** **DUTIES & RESPONSIBILITIES WILL INCLUDE BUT NOT LIMITED TO: - ** - Manning the Telephone in a professional and courteous manner; - Prepare agendas, pre-meeting briefings and meeting documents; - Provide administrative support to the staff members; - Handle all inquiries and requests in a timely and efficient manner; - Direct...

  • Finance and Office Administrator

    5 months ago

    Roodepoort, South Africa Yellow Seed Consulting Full time

    **Description** A proactive individual who will be involved in daily administrative activities is wanted by Yellow Seed Consulting. This role includes, but is not limited to, general office management, administrative support to executives and other team members, coordination of diaries and events, financial administration and reports, and management of our...

  • Reception and Office Host

    7 months ago

    Roodepoort, South Africa Nova Life (Pty) Ltd Full time

    Nova Life is a vibrant sales company looking for an outstanding individual to fill this vital role within our team. This full-time position combines the role of running a lively reception, with various administrative duties at our **Roodepoort** branch. **Duties and responsibilities**: - Greet clients and visitors with a positive, helpful attitude. -...

  • Reception and Office Host

    5 months ago

    Roodepoort, South Africa Nova Life (Pty) Ltd Full time

    Nova Life is a vibrant sales company looking for an outstanding individual to fill this vital role within our team. This full-time position combines the role of running a lively reception, with various administrative duties at our **Roodepoort** branch. **Duties and responsibilities**: - Greet clients and visitors with a positive, helpful attitude. -...

  • Training Officer

    5 months ago

    Roodepoort, South Africa Fidelity Services Group Full time

    **Vacancy: Training Officer** **Division and location: Group HR - Fidelity Corporate Services Institute of Excellence** **Reporting to: Regional Training Manager** The above vacancy exists at the Fidelity Training College based in Florida, reporting to the Regional Training Manager.** The overall purpose of this position is present, facilitate and assess...

  • Training Officer

    5 months ago

    Roodepoort, South Africa AFFINITY HEALTH MEDICAL INSURANCE Full time

    Currently looking for a Training Officer to present, facilitate and deliver effective learning interventions including formal training,online training,coaching or any other applicable learning methods **Requirements**: - Matric - SAQA Aligned FSCA approved qualification - FAIS Regulatory Examination for Representatives (RE5) - Completed Class of Business...

  • Logistics / Dispatch Officer

    1 month ago

    Roodepoort, South Africa Gadget Boss Full time

    Gadget Boss is a leading ecommerce company dedicated to delivering exceptional service and products to our customers. We pride ourselves on our commitment to innovation, efficiency, and excellence. We are currently seeking a motivated and detail-oriented Logistics / Dispatch Officer to join our dynamic team. As a Logistics / Dispatch Officer, you will play...

  • Returns Officer

    5 months ago

    Roodepoort, South Africa Gadget Boss Full time

    **About us** We are professional, agile, and fast-paced. Our work environment includes: - Modern office setting Our growing company is seeking a highly skilled and motivated warehouse returns officer to join our team. With a minimum of 1 year of experience in the returns department within the retail industry and a Grade 12/Matric certificate, you will...

  • Office Administrator

    3 weeks ago

    Roodepoort, South Africa Gadget Boss Full time

    **About Us**: Gadget Boss Pty is a dynamic and fast-growing retail/e-commerce company dedicated to providing high-quality products and exceptional customer service. We are seeking a detail-oriented and organized Office Administrator to join our team and support our daily operations. Position Overview: As the Office Administrator, you will be the backbone of...

  • Customer Relations Officer

    5 months ago

    Roodepoort, South Africa IIE MSA and IIE Varsity College Full time

    **Direct Reporting Line**: Senior Customer Relations **IIE MSA**, was founded in 2001 by Monash University. Since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE is internationally recognised by the British Accreditation Council. IIE MSA, located on a 100-hectare campus in...

  • Customer Relations Officer

    5 months ago

    Roodepoort, South Africa IIE MSA and IIE Varsity College Full time

    **Direct Reporting Line**: Senior Customer Relations **IIE MSA**, since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE is internationally recognised by the British Accreditation Council. IIE MSA, located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of...

  • Office Host

    6 months ago

    Roodepoort, South Africa Nova Life (Pty) Ltd Full time

    Nova Life is a vibrant sales company looking for an outstanding individual to fill this vital role within our team. This full-time position combines the role of running a lively reception, with various administrative and operational duties at our **Roodepoort** branch. - **Duties and responsibilities**:_ - Run daily office operations and facilities. - Greet...