Receptionist / Personal Assistant

Monthly Basic Salary (Market related, Negotiable) Our client based in Fourways, Johannesburg is seeking a Receptionist / Personal Assistant to join their team. The Receptionist / Personal Assistant provides administrative and clerical support to ensure efficient operation of the office. This role serves as the first point of contact for visitors and clients, manages day-to‑day office activities, and provides direct assistance to senior management or executives as required, as well as discretion, attention to detail, and exceptional communication skills to handle a wide range of confidential and time‑sensitive matters. KEY RESPONSIBILITIES ADMINISTRATIVE SUPPORT Manage the Director's calendar, schedule meetings, and coordinate appointments. Handle travel arrangements, including flights, accommodation, and itineraries. Prepare and edit correspondence, communications, presentations, and other documents. Maintain accurate filing systems (both digital and physical). Screen phone calls, emails, and inquiries; prioritize and redirect as appropriate. PERFORM DIRECTORS INSTRUCTED PERSONAL ADMINISTRATIVE DUTIES & PERSONAL ERRANDS, INCLUDING BUT NOT LIMITED TO Processing and maintaining Directors' and Director's immediate family’s medical aid, including but not limited to claims submission, claims follow‑up, organising doctor's appointments, etc. Processing and maintaining Directors' Insurance Policies, including but not limited to vehicle insurance, house insurance, claims submissions, repair works quotations, claims follow‑up, etc. Administration, procurement and monitoring of all repairs and maintenance of the Directors' Vehicles, including but not limited to booking for services/repairs, obtaining quotes for services/repairs, licensing/ licence renewals/ registration of vehicles, purchasing/selling of vehicles, fines and paperwork at vehicle licensing department, dealing with traffic department, etc. Coordination and payment of services such as garden, plumbing, pest control, pool cleaning, repair & maintenance of the Directors' homes. RECEPTION DUTIES Greet and welcome visitors in a professional and friendly manner. Answer, screen, and direct incoming phone calls and emails. Maintain a clean and organized reception area. Handle incoming and outgoing mail, packages, and deliveries. Manage visitor logs and ensure compliance with company security policies. MEETING COORDINATION Organise and prepare materials for meetings, including agendas, reports, and presentations. Take minutes and ensure follow‑up on action items. Liaise with internal and external stakeholders on behalf of the Director. PROJECT & OFFICE MANAGEMENT Assist with planning and coordination of special projects or events. Conduct research and compile briefing materials or background information. Track deadlines and deliverables for the Director's projects and commitments. CONFIDENTIALITY & COMMUNICATION Handle sensitive and confidential information with the utmost discretion. Maintain professional and courteous communication with all levels of staff, clients, and partners. Represent the Director in a professional manner in all interactions. QUALIFICATIONS & EXPERIENCE Bachelor's degree (preferred) or equivalent experience. Strong organisational and time‑management skills with the ability to multitask effectively. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace. High level of professionalism, discretion, and integrity. KEY COMPETENCIES Attention to detail and problem‑solving ability. Strong interpersonal and relationship‑building skills. Proactive, resourceful, and self‑motivated. Ability to work independently and under pressure. Flexibility to adapt to changing priorities and schedules. PLEASE NOTE ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. #J-18808-Ljbffr