Executive Personal Assistant

**Job Number**
- 66732**Job Type**
- Permanent**Job Title**
- Executive Personal Assistant**Computer Skills**
- Advanced Excel,Advanced PowerPoint,MS Outlook**Industry**
- Logistics**City**
- Johannesburg**Province**
- Gauteng- Reporting to Directors (CEO CFO and COO)- Purpose: Provide administrative support to all Directors and two other Executive Managers. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction nationally and internationally. Will be assisting in day to day functions and dealing with confidential information- Key Functions and Responsibilities:
- Professionally prepare daily, weekly, and monthly reports, for both internal and external distribution by drawing information from various specified sources.- Prepared all executive committee packs and Board Meeting presentations.- Recorded minutes and tracked outcomes of actions identified.- Execute various administrative tasks, including scheduling, submission of expense reports, and other correspondence for Executive Team.- Plan and book all travel arrangements, including itinerary, car hire and accommodation bookings.- Serve as the executive representative in managing and coordinating business related matters, within the scope of the function.- Initiated communications, monitored requests, and identified those that required immediate attention.- Screen telephone calls and proactively handle all enquiries or requests by sourcing relevant information in order to resolve queries and follow up on resolutions.- Plan and optimised the Directors’ time through effective diary management.- Scheduled meetings with internal and external stakeholders.- Facilitate all arrangements associated with meetings including creating meeting agendas, compiling meeting packs, distributing timeously to relevant parties and catering requirements as necessary.- Liaise with managers, CEOs, suppliers, customers, and international contacts in a professional manner.-
- Operated with a high degree of independence within a complex and dynamic environment.- Utilised a sound understanding of the business as well as the company, its values, and priorities to perform all duties in a professional and confidential manner.- Complete numerous ad-hoc tasks when required to better enable the Directors to focus on crucial business matters.- Assisted all directors and executive staff on ad-hoc tasks in a confidential manner.- General presentation preparation.- Organise large company events and plan and execute conferences of 40 people or more.- Plan and maintain company advertising, and social media communication.- Manage and oversee the office cleaner and receptionist.-
**Inherent Requirements**
- Minimum Requirements:
- 5-8 Years’ Experience as an Executive Personal Assistant.- Grade 12 and Valid Driver’s License- Diploma in Executive Assistance, Project Management certificate advantageous or a Diploma in any business field- Intermediate to advanced Computer literacy MS Excel, Outlook PowerPoint- Personal Skills and Competencies Required:
- Meticulous with great attention to detail- Assertive, well spoken with good verbal and written communication skills.- Good interpersonal, relationship and people management skills.- An efficient and organised individual.- Good business writing skills- Resilient, able to work under pressure, accepting criticism and dealing calmly and effectively with high stress situations.- Responsible when dealing with company resources.- Analytical thinking and using logic to address work-related issues.- Live the company values.- Customer service orientation with a sense of urgency.- Ability to deliver results.- Ability to work independently, but also as part of a team.- Contribute to a positive work environment that contributes to staff morale Any other tasks the Executive team and/or the business may reasonably require from you.**What Qualification**
- Diploma in Executive Assistance, Project Management**Minimum Qualification**
- Diploma**Status**
- Available