Logistics Coordinator

3 days ago

Johannesburg, South Africa Business Recruitment Services Full time

  1. Logistics Planning and Coordination:

    • Plan and coordinate the packaging and logistics of all completed components or machinery to maximize the logistic strategy for ongoing projects (road/sea/air freight).
    • Collaborate with project managers and factory managers for both local and international equipment.

  2. Crating and Palletizing Solutions:

    • Coordinate with internal departments and external suppliers to provide standard or custom crating/palletizing solutions.
    • Ensure suitable protection for goods in transit within allocated budgets, reducing wastage.

  3. Documentation and Inventory Management:

    • Compile detailed lists of all packed goods with necessary photographs, drawings, and weights of all associated parts.
    • Ensure correct sealing and labeling of crates, boxes, and pallets for proper allocation to projects.

  4. Factory Storage Optimization:

    • Organize factory storage space alongside the factory manager to maximize floor space while goods remain on the premises.
    • Reduce movement of finished goods to avoid unnecessary handling.

  5. Freight Service Negotiation:

    • Negotiate with freight service providers to meet project contract requirements and master project plan timelines.
    • Plan packing/loading windows to meet shipment dates, including smaller parcels/packages from various suppliers.

  6. Load Planning and Monitoring:

    • Pre-plan loads to allow mirror loading of goods into containers or trucks.
    • Keep the factory manager updated to ensure sufficient planning time.
    • Oversee and monitor the loading of goods, taking necessary photographs and reporting any damage to senior management.

  7. Export and Import Management:

    • Oversee fumigation certification and container sealing for export shipments.
    • Advise the factory in advance of shipment arrivals, allocate space for unpacking and storing received goods, and check goods against delivery notes.

  8. Paperwork Management:

    • Manage all associated paperwork for shipments, including import/export documentation, taxes or duties, packing lists, delivery notes, and invoices.
    • Ensure all original paperwork is filed in the correct master project file.

  9. Tracking and Reporting:

    • Track and report shipment progress to the projects/management team regularly.
    • Liaise with customers' shipping agents to provide administrative paperwork for smooth clearance and delivery of shipments.
    • Keep clients updated on shipment status and highlight any schedule changes.

  10. Flexible Working Hours:

    • Work outside of normal hours as needed to ensure loads are correctly packed, strapped, and covered.

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