Logistics Coordinator
4 days ago
Logistics Planning and Coordination:
- Plan and coordinate the packaging and logistics of all completed components or machinery to maximize the logistic strategy for ongoing projects (road/sea/air freight).
- Collaborate with project managers and factory managers for both local and international equipment.
Crating and Palletizing Solutions:
- Coordinate with internal departments and external suppliers to provide standard or custom crating/palletizing solutions.
- Ensure suitable protection for goods in transit within allocated budgets, reducing wastage.
Documentation and Inventory Management:
- Compile detailed lists of all packed goods with necessary photographs, drawings, and weights of all associated parts.
- Ensure correct sealing and labeling of crates, boxes, and pallets for proper allocation to projects.
Factory Storage Optimization:
- Organize factory storage space alongside the factory manager to maximize floor space while goods remain on the premises.
- Reduce movement of finished goods to avoid unnecessary handling.
Freight Service Negotiation:
- Negotiate with freight service providers to meet project contract requirements and master project plan timelines.
- Plan packing/loading windows to meet shipment dates, including smaller parcels/packages from various suppliers.
Load Planning and Monitoring:
- Pre-plan loads to allow mirror loading of goods into containers or trucks.
- Keep the factory manager updated to ensure sufficient planning time.
- Oversee and monitor the loading of goods, taking necessary photographs and reporting any damage to senior management.
Export and Import Management:
- Oversee fumigation certification and container sealing for export shipments.
- Advise the factory in advance of shipment arrivals, allocate space for unpacking and storing received goods, and check goods against delivery notes.
Paperwork Management:
- Manage all associated paperwork for shipments, including import/export documentation, taxes or duties, packing lists, delivery notes, and invoices.
- Ensure all original paperwork is filed in the correct master project file.
Tracking and Reporting:
- Track and report shipment progress to the projects/management team regularly.
- Liaise with customers' shipping agents to provide administrative paperwork for smooth clearance and delivery of shipments.
- Keep clients updated on shipment status and highlight any schedule changes.
Flexible Working Hours:
- Work outside of normal hours as needed to ensure loads are correctly packed, strapped, and covered.
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