Office Administrator

2 weeks ago


Sandton, South Africa All Star Placements Full time
We have an opportunity available in Woodmead for an Office Administrator, Candidates MUST be energetic with a “can do” attitude and strong administration skills. A logical and sensible individual with a strong eye for detail will be required for this position.
The expected duties for this position are as follows but not limited to:
Travel Management: Booking of flights, international and local and arranging hotel accommodation and car hire. Reduce travel-related costs by negotiating better deals with vendor and optimizing travel plans. Booking of short term visa’s (when necessary).
Accounts function: Account’s payable function, for all suppliers that is procured, and all requests made by management for payment, including Property rentals. Payment and disbursement management including payment forms and checking of expenses. Ensure that costing sheet is always up to date and send to the HR Manager weekly. Managing all HR related accounts and for purchasing and opening of new credit applications. Procuring of all office furniture and other office requirements. Manage the online payment system. Ensure to follow the procurement process, contracts, price comparison etc. Processing of all documents on the online OA and online payments systems.
Office support: Asist colleagues whenever there is an opportunity to do so. Relieve and be the backup to the receptionist as and when needed. Report any issues and or activities that is out of the norm.
Gold Vale Contracts management: Safe keeping and filling of the procurement supplier contract. Monthly reporting of contracts received by the 1st of each month Spreadsheet management and interface communication with procurement department. All contracts.
Projects as and when needed: Arranging events for the company and business meetings. Company business cards. Corporate ware - Including branding. Arrangement of social events including selected HR calendar awards (ie mothers day, fathers day ect).
Administration: Taking minutes at the management meeting, including of the typing thereof. Distribution of the minutes as per the company policy. Ensuring the confidentiality at all times (including management meetings). Ensure that all local medial aid is up to date and applications are handed in on time. GV 1 GV 2, cancelations, new, transfers and remittance is done on time. Improve task documentation process, reduction in errors and miscommunication related to task instructions. Implement at least one continuous improvement initiative in task management process each quarter, based on feedback and lessons learned.
Insurance, Life insurance rental management: Ensure that all company assets are covered by the company insurance. Ensure that company asset insurance is timeously paid every month. Ensure
that all Company rental contracts are renewed on time. Ensure to update a company insured list at all times and saved on the share drive under the HR folder.
Company Medical aid: Ensure that new forms are completed for expats and submitted on time.
Communication and Response time: uphold a timely and efficient response time on all communication via email, WhatsApp and WeChat. In the case of queries communication to be done daily up until resolution (whether during work hours or after hours). Ensure cultural sensitivity in communication to reduce misunderstanding and improve cross-cultural communication.
Basic salary up to R 25 000.00 on offer with benefits to be discussed.

Disclaimer: Dear Applicant, please note that if you are not contacted by All Star Placements within five days of your application you may assume that the application was unsuccessful (i.e. You do not adhere to the minimum standards for the position in question) your CV will however be placed onto our database for any future employment opportunities that may arise.
  • Office Administrator

    2 weeks ago


    Sandton, South Africa Edge Executive Search Full time

    Office Administrator Permanent JHB00335 ADMIN, OFFICE AND SUPPORT Gauteng, Sandton Cost To Company (Market related) Our client is looking to appoint an Office Administrator to oversee the general operations of the office and to ensure smooth running of the office, Requirements: Matric 5 year reception experience Diploma / certificate in office...

  • Office Administrator

    4 weeks ago


    Sandton, South Africa Coloplast Full time

    **Location**: Sandton, ZA **Job Family**: Administration **Country/Region**: South Africa Office Administrator The Office Administrator is responsible for office management; office maintenance, office procurement activities, supporting event planning and any adhoc activities as directed by the Head of Finance and Business Support. You will be part of the...

  • Office Administrator

    3 weeks ago


    Sandton, South Africa Kontak Recruitment SA Full time

    Linbro Office Park, Sandton **Office Administrator (JB3052)** **R 12 500 - R15 000 per month** **Linbro Office Park, Sandton** **6 Month Contract** **Experience and Qualifications** Strong experience in administrative tasks Experience in Microsoft Office Experience in using CRM systems Basic accounts experience preferred Excellent telephone...

  • Office Administrator

    2 weeks ago


    Sandton, South Africa Reckit Management Consultancy Full time

    Reckit Management Consultancy, a leader in the Business Consulting and Services industry, is seeking a dedicated Office Administrator to join our dynamic team. With a small but highly skilled workforce, we pride ourselves on our commitment to accessibility, accountability, and unwavering dedication to our clients' success. Our mission is to provide...

  • Office Administrator

    2 weeks ago


    Sandton, South Africa Coloplast Full time

    Location:Sandton, ZAJob Family: AdministrationCountry/Region: South AfricaOffice AdministratorThe Office Administrator is responsible for office management; office maintenance, office procurement activities, supporting event planning and any adhoc activities as directed by the Head of Finance and Business Support.You will be part of the Coloplast South...

  • Office Administrator

    2 weeks ago


    Sandton, South Africa Edge Executives Full time

    Requirements: Matric 5 year reception experience Diploma / certificate in office administration Proficiency in Ms Office Excellent communication skills Willing to research and implement solutionsKey responsibilities: Provide general administrative support Oversee daytoday office operations Collaborate with different departments and teams Assist in the...

  • Office Administrator

    3 weeks ago


    Sandton, South Africa Empact Group Full time

    **The main purpose of the job**: To always maintain the professional and corporate image of the company. To assist with switchboard, Planon call desk backup and office administration. **Desirable Education and experience**: - Matric/Grade 12 - Experience on call desk/switchboard/basic technical facility background - Working knowledge of Microsoft Office -...

  • Office Administrator

    3 weeks ago


    Sandton, South Africa Blue Mercury Financial Services Full time

    We looking for an Office Administrator to assist with the following: 1. Filing & file management 2. Filling out required forms and submitting them to necessary parties 3. Reception duties 4. Liaising with product providers and suppliers 5. Assisting with quotations and orders 6. Day to Day administration required by your manager 1. Highly organised and...

  • Systems Administrator

    2 weeks ago


    Sandton, South Africa ADvTECH Support Office Full time

    Overall Job Purpose:This is for a position that is a natural technical progression from the Senior ICT Support role. It is a role with additional responsibility whereby national oversight of a technical nature is required for one or more brands. Responsible for administration, the co-ordination, configuration, installation, documentation and management of...

  • Office Administrator

    2 weeks ago


    Sandton, South Africa Empact Group Full time

    The main purpose of the job:To always maintain the professional and corporate image of the company. To assist with switchboard, Planon call desk backup and office administration.Desirable Education and experience: Matric/Grade 1 Experience on call desk/switchboard/basic technical facility background Working knowledge of Microsoft Office Computer and...

  • Office Administration

    2 weeks ago


    Sandton, South Africa Enterprise Outsourcing Full time

    Enterprise Outsourcing is looking for an organized, competent Office Assistant for our Shared Service Center.Job purpose and key deliverables:1.Debtors and Creditors: Customer billing Customer and Supplier recons Debtors payment allocations Payment followups Daily and monthly payment lists Processing of invoices2.Procurement and Administration: Requesting...

  • Office Administrator

    2 weeks ago


    Sandton, South Africa WeTrade Property Full time

    Position Overview:The Office Administrator plays a key role in providing administrative and agent support for the office. The appointed person will be working under instruction but the ability to be self-motivated, use initiative and work independently is essential. She must familiarize herself with the company's strategic goals and aspirations to ensure...

  • Systems Administrator

    4 weeks ago


    Sandton, South Africa ADvTECH Support Office Full time

    **Overall Job Purpose**: This is for a position that is a natural technical progression from the Senior ICT Support role. It is a role with additional responsibility whereby national oversight of a technical nature is required for one or more brands. Responsible for administration, the co-ordination, configuration, installation, documentation and management...

  • Office Administrator

    3 weeks ago


    Sandton, South Africa SWIFT Full time

    **COMPANY DESCRIPTION** - Minimum Requirements: o Minimum 4 years’ experience, depending on relevancy of experience and level of education. o Bachelor’s degree, or higher (NQF Levels 7 or higher). o Relevant qualifications in the following areas are beneficial: - Science, Engineering and technology - Economic and management sciences, and - Accounting...

  • Office Administrator

    2 weeks ago


    Sandton, South Africa SWIFT Full time

    COMPANY DESCRIPTION Minimum Requirements: o Minimum 4 years' experience, depending on relevancy of experience and level of education. o Bachelor's degree, or higher (NQF Levels 7 or higher).o Relevant qualifications in the following areas are beneficial: Science, Engineering and technology Economic and management sciences, and Accounting Scienceso CV...


  • Sandton, South Africa IOCO Full time

    We have an exciting career opportunity for an Administration Officer with great scope and the potential for rapid advancement based on performance. The successful candidate will be responsible for providing key administrative functions within our head office. This role requires the ability to work under pressure and a continuous display of a high level of...


  • Sandton, South Africa RJPersonnel Full time

    5years - Reception and general assistance. - Finance and HR administration. - Control of groceries and stationery. - Control of PPE and uniform. - Data capturing. - Managing correspondence. - Planning and organising events. - Managing and reviewing filing and office systems. - Tracking and reconciling diesel usage. **Qualifications and Experience**: -...


  • Sandton, South Africa Quality Connect Staffing Full time

    The ideal candidate will have excellent communication and managerial skills, as well as the ability to multitask effectively and prioritize tasks efficiently. The Office Administrator will also be responsible for the Bookkeeping function within the oragnisation as well as managing office supplies, coordinating meetings and events and ensuring the smooth...

  • Office Administrator

    2 weeks ago


    Sandton, South Africa Sebenzani Security Full time

    Looking for an office administrator / personal assistant to start immediately. Excellent microsoft office skills Fluent in English Proficient communication Must have at least 2 years admin experience Able to work under pressure Must live in the Northern suburbs or near Rivonia Meticulous and organised Excellent knowledge on Excel Must have own transport and...


  • Sandton, South Africa ADvTECH Support Office Full time

    **Overall Purpose of the Job** Responsible for the timely and effective response to IT/System user queries and problems through the receipt and logging of problems and the co-ordination of rapid and appropriate responses for basic problem resolution for new and existing systems and provides basic telephonic training on these systems when required. May...