Office Administrator

6 days ago

Sandton, South Africa SWIFT Full time

**COMPANY DESCRIPTION**
- Minimum Requirements: o Minimum 4 years’ experience, depending on relevancy of experience and level of education. o Bachelor’s degree, or higher (NQF Levels 7 or higher). o Relevant qualifications in the following areas are beneficial:

- Science, Engineering and technology
- Economic and management sciences, and
- Accounting Sciences. o CV submission Requirements:

- Please ensure correct contact information.
- All documentation must be submitted in PDF.
- Marketing portfolios and/ or projects
- Proof of degree and/or qualifications
- Educational and/or training certifications, and
- Letters of recommendation.

**Duties, Roles & Responsibilities**
- Project Management o Oversee and manage strategic projects on behalf of the executive office. o Work closely with executive office and project teams and other stakeholders to facilitate delivery and removal of impediments to project deliveries. o Collaborate with responsible business units to facilitate project meetings related to strategic projects in the organization. o To provide strategic and efficient tactical and operational leadership in all strategic activities in the executive office. o Assisting with special projects, designing and producing complex documents, reports, and presentations.
- Administration o Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organisation. o Carrying administrative duties such as typing, copying, binding, scanning, etc. o Provide sophisticated calendar management for the executive office. o Prioritise inquiries and requests while troubleshooting conflicts; make judgment and recommendations to ensure smooth day-to-day engagements. o Composing and preparing correspondence; maintaining contact lists. o Manage and undertake specific administrative tasks on work programs, projects and research as determined by the executives. o Gather and summarize information from various sources, conduct research, and prepare briefing documents or reports. o Capture and file all incoming and outgoing documents and information into manageable and retrievable systems (electronically and manually). o Compile and coordinate documentation for meetings as required and support visitors. o Screen appointments before scheduling them in a professional and courteous manner. o Coordinating meetings, conference calls, and interviews. o Draft, edit and format documents such as submission, memos, letters, presentations, etc. using company templates. o Handle sensitive information and must maintain a high level of confidentiality and discretion.
- Logistics o Overseeing and monitoring shipments with transport companies. o Negotiating pricing and meeting with suppliers.
- Handling of incoming telephonic enquiries. o Compiling and submitting quotations. o Expediting of parcel collections and communicate lead times. o Serve as the escalation point for overall trouble shooting. o Preparation, writing and administrative facilitation of RFQ’s and client proposals. o Develop and maintain relationships with key stakeholders, including suppliers, freight forwarders, and customers. o Seek cost saving opportunities through leveraging the internal networks. o Address logistics-related internal and external challenges that affect business continuity. o Identify areas of risk and develop measures to eliminate, reduce and control them. o Manage existing logistics partners to ensure compliance to SLAs. o Implement new and improve existing processes to unlock optimizations in delivery efficiency and reliability metrics.
- Skills o Lead generation experience. o Ability to do Cold Communication and have Business Communication Skills. o A proactive approach to problem-solving with strong decision-making. o High degree of proficiency in Microsoft Office. o Excellent knowledge of MS Excel (VLOOKUP, Pivot Table, formulas and graphs). o Thrive in an intense, high performance, do-it-yourself, start-up environment. o Ability to switch gears at a moment’s notice. o English language written and spoken proficiency.
- Attributes o Initiative. o Well-groomed and presentable. o Supportive and Collaborative. o Organized and multi-tasking. o Detail oriented and orderly in documenting. o Critical thinker who requires minimum supervision. o Ability to manage communication with stakeholders in a manner which upholds the highest image of the company.
- Applicants will undergo aptitude test in the final stages of the recruitment process.
- Ability to commute/relocate to Sandton, Gauteng: Reliably commute or planning to relocate before starting work (required).
- Salary range: R8,000.00 - R12,000.00.

**Salary**: R8,000.00 - R12,000.00 per month

Ability to commute/relocate:

- Sandton, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelors (required)

**Experience**:

- Administrative office procedures, practices and equipment: 4 years (required)

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