Office Manager And Tender Administrator Vacancy

3 weeks ago

Cape Town, South Africa Gordons Bay Full time

Position Title Office Manager and Tender Administrator (This is a vacant position) Location 11 LINK ROAD, GORDONS BAY Job Purpose To manage the proficient day‑to‑day operations of the office, ensuring all administrative functions run smoothly and are well‑organised. A primary focus is to ensure tenders are completed, correct information is sent to various departments, and all necessary documentation is up to date and tasks are being followed up on. This role involves significant communication with internal and external stakeholders. Requirements A proven ability to work independently and lead with initiative. Well‑organised and excellent at planning complex tasks and workflows. Excellent written and well‑spoken communication skills. Honesty, integrity, & reliability. Good time‑management skills. PC literate (Proficiency in Microsoft Office is a must). Willing and able to work overtime as and when requested. A valid driver’s licence would be a positive. Key Responsibilities Tender Administration: Oversee and manage the end‑to‑end tender process, ensuring timely completion and submission, and that the correct technical and administrative information is distributed to relevant departments. Communication: Act as a key liaison, communicating with various clients, vendors, and institutions to ensure seamless flow of information. Administrative Management: Ensure all office documentation is up to date and that follow‑up tasks are actioned promptly and efficiently. Assist in all administrative projects. Operational Support: Work closely with the Manager to ensure proficient day‑to‑day operations are well‑run. Financial Reporting: Provide working hours to the bookkeeper for payroll and accurate record‑keeping. Policy Implementation: Assist in implementing company policy by communicating department objectives to the employees and ensuring that it is understood by all. General Office Support: Ensure calls are answered, correctly and efficiently routed, and messages are delivered to the relevant staff. Follow up calls to be made to suppliers and various tenders that were delivered. Qualifications / Skills Matric (Grade 12). N6 Diploma in Office Administration, Business Management, Supply Chain Management, or equivalent qualification. Previous work experience in an office administration, project management, or tender coordination role is essential. Excellent understanding of Microsoft Office. Working Hours Monday – Thursday: 07:30 am – 05:00 pmFriday: 07:30 am – 02:00 pm Job Type Full‑time Salary Salary will be discussed during an interview. Application Details Application closing: 28 / 11 / . Email CV to: - (please include your contact details in the email). We look forward to receiving your application. Compensation (if disclosed) ,00 – R ,00 per month Work Location: In person #J-18808-Ljbffr

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