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Sales and Admin Assistant Engineering

4 months ago

Sandton, South Africa SPILASTYLE CC Full time
DIVISION: BROADCAST, COMMUNICATION AND MEASUREMENT
DEPARTMENT: ADMIN
JOB: SALES AND ADMIN ASSISTANT SANDTON
REPORTING
TO: DIVISIONAL MANAGER

DESCRIPTION & DUTIES / JOB FUNCTION
Ideal Candidate will exhibit high standards, excellent Bilingual (Eng & Afrikaans) communication skills and have an ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
This is a full-time administrative position based in Johannesburg. Drivers License and own vehicle essential.
The position will involve the successful applicant working with both internal and external sales staff assisting them with the following tasks:
 Co-ordinate active calendars.
 Schedule and confirm meetings.
 Ensure the file organization based on office protocol.
 Provide ad-hoc support around the office as needed.
 Assisting sales Engineers in preparing quotes and tenders and the control thereof. Essential
COMPETENCIES & SKILLS REQUIRED:
 Acting as the first point of contact dealing with visitors, customers, correspondence and phone calls.
 Organizing of meetings, functions and conferences
 Booking of travel, car rental, accommodation and Visas if necessary (Essential)
 Typing compiling and preparation of reports, presentations (Powerpoint) and correspondence.
 Tenders
 Managing the customer database
 Collating and submission of expenses
 Petty cash
 Attendance registers
 Willingness to work after hours when necessary
 Organizing of stationery flowers and general office items.
 Preparation of marketing emails.
 Confidentiality, professionalism, direction and trustworthiness.
 Flexibility and adaptability.
 Accuracy and attention to detail.
 Organizational Skills and the ability to multi-task.
 Proactive, self- motivated, work independently as being a good team player
 Tact diplomacy and problem solving
 Good written and verbal communication skills
 Good time management
 Knowledge of various software packages and the ability to learn company-specific packages if required. Excellent competency and qualification in MS Office & Adobe Suites Essential – must have above average typing speed will be tested in MS Office & Abode Suites as well as speed and accuracy.
 Must have experience in similar position

PACKAGE:
 Market related remuneration dependent on Experience (R10k – R15K)
 Commission based on sales assisted with.
 Pension
 Medical Aid

The person must have a driver’s licence and own vehicle, also reside in the area would be ideal as the person will need to work late at times.
Must be extremely proficient in MS Office & Adobe Suites – will be tested as well as their typing speed.
Must have worked in an Engineering environment with compiling huge tenders and quotes – essential.
Must have booked foreign and local travel and accommodation and sorted out Visas – essential.
Must have good communication in English & Afrikaans
Application Instruction:
Email: CV and a cover photograph (head and shoulders) to AND
Only applicants that reach the minimum requirements will be considered
Correspondence will be entered into with short-listed candidates only.
If you have not received a reply within 3 weeks, please consider your application unsuccessful
Please note, your profile will be kept on our database for future available opportunities