Deputy Programme Manager

2 months ago

Polokwane, South Africa Specd Full time

JOB DESCRIPTION:

Job Title: Deputy Programme Manager
Job Type: Permanent
Job Industry: NGO - Heath Sector
Location: Limpopo: Capricorn


KEY DUTIES AND RESPONSIBILITIES:
1. Programme and operations Management:
  • Collaborate with and support the Programme Manager on implementation of the overall district strategy for the programme, in line with the SA DOHs NSP for TB/HIV/STI (2023- 2028), HIV/TB 95-95-95 strategy, organizational strategies, policies, and procedures; funder requirements; annual programme activities and work plans.
  • Collaborate with co- DPM, SDMs, TAs, HTS Manager and M&E manager to plan, develop and review annual project activities and workplan with clear deliverables, indicators of success and timeframe to achieve the HIV and TB 95-95-95 in line with the funders strategy.
  • Ensure implementation of assigned programme activities and workplan targets through regular meetings and review of progress with the relevant senior managers and technical advisors.
  • Manage the necessary systems, structures, policies, and procedures required for successful programme implementation, coordinating with other relevant stakeholders to ensure knowledge sharing and optimal use of resources to deliver quality results.
  • Manage all aspects of HIV and TB 95-95-95 project monitoring and evaluation related to area of work, including data collection, analysis, and reporting, to monitor project progress and deliverables.
  • Review performance against 95-95-95 PEPFAR & DoH targets monthly and quarterly and together with the sub-district managers and other programme leads, identify gaps to ensure improvement measures are implemented.
  • Oversee implementation of DREAMS, PrEP roll-out and other HIV/TB prevention strategies, Decanting strategy; population-specific projects and Quality Improvement projects on Case Finding, Linkage and Viral load coverage.
  • Risk Management: Anticipate and identify risks and implementation challenges for the programme, highlight such risks to the programme manager, and implement corrective measures as required.
  • Participate in and support the design and implementation of novel and innovative projects within the assigned programme activities.
  • Support and participate in relevant research processes and evaluations within the assigned programme activities when required.

2. Stakeholder Management :
  • Identify critical internal and external stakeholders for collaboration of programme implementation in line with the workplan and HIV and TB 95-95-905 plans.
  • Establish, manage, and maintain functional relations with all internal (including relationships across all supported districts and the company head office team) and external stakeholders including DoH, Donors and Partners.
  • Identify critical programme stakeholders (DoH, donors, other funded and non-funded organisations, etc.) and develop a stakeholder engagement plan.
  • Represent the company in meetings, workshops, and conferences with DoH, the funder and other relevant stakeholders.
3. Technical Support:
  • Provide support, coaching and mentoring to the internal teams and DoH managers and technical advisors in assigned programme areas (Through providing technical advice, conducting joint stakeholder engagement activities, conducting facility level support visits, etc.) to ensure agreed upon activities are successfully implemented.
  • Support the development of the District and Provincial strategic plans, including District Health plans.
4. Financial Management:
  • Ensuring programme performance and implementation of projects are achieved within cost effective ways, in line with USAID financial policies and the company policies.
5. Team Management and Human Resources:
  • Supervise, manage, and mentor the assigned team of staff in conjunction with other line managers, to ensure efficient project delivery and implement the bi-annual performance reviews.
  • Manage performance review process, supported by the HR department.
  • Work with HR on recruitment, induction, and probation reviews for assigned programme areas.
  • Be familiar with the company HR and recruitment policies and work with HR on recruitment in line with such policies.
  • Identify training needs and opportunities for staff development and arrange for such trainings.
  • Hold regular meetings with programme leads to review programme performance and discuss other implementation related aspects of the programme.
  • Establish, manage, and maintain functional relations with all internal (including relationships across all the supported districts and the head office team) and external stakeholders including DOH, Donors and Partners.
  • Identify critical programme stakeholders (DoH, donors, other funded and non-funded organisations, etc.).
  • Represent the organistion in meetings, workshops, and conferences with DoH, funders and other relevant stakeholders.
6. Reporting:
  • Provide programme performance reports (verbal and written) to Line manager, DoH, and overall management as agreed upon and when required.
  • Work with the Programme Manager, (and other managers when required) on routine reporting to funders, team of management and DoH.
  • Lead engagements with funders (as directed by line manager), actively participate in Programme managers meeting, USAID, & other meetings for programme review/best practice sharing.
  • Undertake any other reasonable task relating to the programmes of the organisation as required.
  • Attend all management and other staff meetings as required in the best interests of the organisation, the donor, staff, and beneficiaries.
  • In the absence of the programme manager, assume responsibility as the acting programme manager if delegated the task.

QUALIFICATIONS, SKILLS, AND EXPERIENCE REQUIREMENTS:
  • A minimum qualification as a medical doctor is required.
  • Diploma in HIV Management is an added advantage.
  • Masters degree or post-graduate qualifications in public health/equivalent (added advantage).
  • At least 10 years experience in HIV/TB programmes.
  • At least 5 years experience in successfully managing a large, diverse, and multi-faceted project (essential).

PACKAGE & REMUNERATION:
  • Will be agreed based on qualifications, applicable experience, and previous earnings.

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