Clerk: Administration

1 week ago


Johannesburg, South Africa Motus Aftermarket Parts Full time
Job title : Clerk: Administration - Jet Park Boksburg Job Location : Gauteng, Johannesburg Deadline : December 13, 2024 Quick Recommended Links
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Specific Role Responsibilities    

  • Perform general administrative functions at the relevant branch
  • Relieve the cashier(s) in the front or the COD clerk when needed
  • Answer telephones/switchboard duties
  • Matching of Cash on Delivery invoices on the system each day
  • Taking customer deposits, receipting these & ensuring that they are banked timeously according to company policy.
  • Receiving cash for debtors account payments & ensuring that these are banked
  • Print daily reports of outstanding CODs and follow up any discrepancies
  • Processing of sundry creditors invoices
  • Ensure that invoices and other documents are filed daily

Gaining a full understanding of the processing of creditors, which will include:

  • Verifying the correctness of all creditor-related documents sent to Head Office
  • Authorization of invoices
  • Identification of errors and unusual items

The management of own portfolio of branches’ suppliers paid by Head Office, which will involve:

  • Handling branch / supplier queries and requests
  • Follow-up of invoices / statements not received
  • Administrative tasks
  • Preparation of monthly Sustainability Reports

Qualifications and Experience    

  • Matric with Accounting & Mathematics (passes on higher grade)
  • Proficiency in MS Excel and Word

Skills and Personal Attributes    

  • Organised, accurate and professional
  • Good with numbers & calculations
  • Some basic admin skills
  • Must be willing to work in a team as well on your own
  • A quick learner who will be willing to speak up if there is a problem
  • An honest and trustworthy individual willing & able to work with large amounts of cash each day
  • Able to work under pressure

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