Clerk: Administration
1 week ago
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Specific Role Responsibilities
- Perform general administrative functions at the relevant branch
- Relieve the cashier(s) in the front or the COD clerk when needed
- Answer telephones/switchboard duties
- Matching of Cash on Delivery invoices on the system each day
- Taking customer deposits, receipting these & ensuring that they are banked timeously according to company policy.
- Receiving cash for debtors account payments & ensuring that these are banked
- Print daily reports of outstanding CODs and follow up any discrepancies
- Processing of sundry creditors invoices
- Ensure that invoices and other documents are filed daily
Gaining a full understanding of the processing of creditors, which will include:
- Verifying the correctness of all creditor-related documents sent to Head Office
- Authorization of invoices
- Identification of errors and unusual items
The management of own portfolio of branches’ suppliers paid by Head Office, which will involve:
- Handling branch / supplier queries and requests
- Follow-up of invoices / statements not received
- Administrative tasks
- Preparation of monthly Sustainability Reports
Qualifications and Experience
- Matric with Accounting & Mathematics (passes on higher grade)
- Proficiency in MS Excel and Word
Skills and Personal Attributes
- Organised, accurate and professional
- Good with numbers & calculations
- Some basic admin skills
- Must be willing to work in a team as well on your own
- A quick learner who will be willing to speak up if there is a problem
- An honest and trustworthy individual willing & able to work with large amounts of cash each day
- Able to work under pressure
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