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Assistant Company Secretary

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Johannesburg, South Africa Engie Africa Full time

Position Details Position Title: Assistant Company Secretary Reports To: ENGIE Southern Africa General Counsel Department: Legal Period: Permanent Employment Contract - Local Employment Agreement Location: Bryanston, Sandton, Johannesburg Closing Date: 5th September 2025 ENGIE group is a global reference in low‑carbon energy and services. Together with our 100,000 employees, our customers, partners and stakeholders we are committed to accelerating the transition towards a carbon‑neutral world, through reduced energy consumption and more environmentally‑friendly solutions. Inspired by our purpose (“raison d’être”), we reconcile economic performance with a positive impact on people and the planet, building on our key businesses (gas, renewable energy, services) to offer competitive solutions to our customers. ENGIE’s Hub for the Asia Middle East and Africa (AMEA) region is headquartered in Dubai. The region has activities in large‑scale power generation, water desalination, district cooling, energy solutions and renewables, including green hydrogen, wind and solar. We act throughout the value chain—strategy, design, engineering, energy‑efficient asset construction, digital platforms, operations management, financing syndication and outcome assurance—and using globally leading technologies, we create innovative energy and smart solutions that help to make the world a better place. ENGIE is a substantial shareholder of entities building, owning and operating power stations in South Africa, including Aurora Wind Power (Pty) (RF) Ltd, Xina Solar One (Pty) (RF) Ltd, Kathu Solar Park (Pty) (RF) Ltd, Avon Peaking Power (Pty) (RF) Ltd and Dedisa Peaking Power (Pty) (RF) Ltd (the “Project Companies”). In its capacity as shareholder, ENGIE provides support, including legal assistance, to such entities during the projects’ operational phase. Job Purpose The Assistant Company Secretary supports the Company Secretary to ensure effective Company Secretarial services to ENGIE Southern Africa and other ENGIE entities within the Group in accordance with relevant regulations. The role involves carrying out all corporate secretarial services required, guiding Board members on day‑to‑day governance matters, and providing legal and statutory support. Key Responsibilities Meetings Management Development of the annual corporate calendar. Contribution to the coordination and smooth facilitation of Board and sub‑committee meetings. Convening and servicing of Annual General Meetings. Preparation of notices, agendas and circulation for Board meetings, liaising with management. Preparation of notices, agendas, proxies and circulation for Shareholder meetings, liaising with management. Attendance at meetings; preparation of minutes, matters arising and resolutions. Providing legal/governance advice during and outside of meetings. Corporate Administration Ensuring that the Company’s statutory registers and other official records are correct and up to date. Maintaining CoSec systems. All lodgements with the CIPC (appointments, resignations, annual returns, MOI amendments and change of address). Preparation of share certificates and maintenance of share registers for all companies. Knowledge of trust administration. Support for the broader legal team on transactions, including due diligence and document preparation. Corporate Governance Ensuring the correct constitution of governance structures, including the Executive Committee and other Management Committees. Drafting and updating the Delegation of Authority. Identifying directors’ development needs and ensuring ongoing programmes to keep directors well‑informed on relevant legislation. Providing technical expertise and monitoring developments to keep the Board informed. Ensuring compliance of the Company and Board with relevant legislation, internal policies and processes and reporting failures to comply. General Assist the ENGIE Southern Africa General Counsel with legal admin for the smooth running of the Legal Department. Build and maintain relationships with internal and external stakeholders at all levels. Engage with project companies, sharing best practices, organisational information and guidance to align with Group requirements. Take responsibility for and address internal and external audit items. Respond to KYC and general queries regarding Board committees, FICA, SARS, BBBEE verification and auditor queries. Communication and Working Relationships Internal: Legal Department, Project Companies, Company Directors, Management. External: Government Bodies, Law Firms, Banks, SARS. Required Qualifications and Experience Degree : B.Com Law / LLB qualification or other Degree in Business Management or Law; Studying towards a qualification with the Corporate Governance Institute of Southern Africa. Experience : 2 to 4 years relevant experience in supporting the Company Secretary; Experience of minute taking, CIPC lodgements, pack compilation and managing board and sub‑committee meetings. Behavioural Competencies Ability to work within a team of members from varied cultural backgrounds. Take ownership and responsibility, keep commitments and manage expectations. Maintain high standards of work quality and attention to detail. Work autonomously, prioritising tasks in line with business objectives. Remain functional under pressure while maintaining self‑control. Maintain high ethical standards and confidentiality. Language : Fluent in English. Specific Knowledge / Skills Sound knowledge of the Companies Act and King IV. Ability to write accurate minutes that reflect meeting proceedings. Ability to facilitate multi‑disciplinary projects. Well‑developed verbal and written communication, presentation and negotiation skills. Analytical and problem‑solving skills. Sound interpersonal skills. Exceptional planning and organising skills. Highest level of integrity, good judgement and excellent computer skills. Location / Travel Place of residence: Johannesburg, South Africa. Frequent travel throughout Africa, particularly within the Southern African region and internationally. Contract: full‑time job. Business Unit: T&GDivision: T&G AMEA - South AfricaLegal Entity: ENGIE Southern Africa (Privatary) LimitedProfessional Experience: Skilled ( >3 experience