Assistant Company Secretary

**1. POSITION DETAILS**
Position Title:
Assistant Company SecretaryReports to:
ENGIE Southern Africa General CounselDepartment:
LegalPeriod:
Permanent Employment Contract - Local Employment AgreementLocation:

Bryanston, Sandton, Johannesburg**Closing Date**:
**5th September 2025**

**2. BACKGROUND**

ENGIE's Hub for the Asia Middle East and Africa (AMEA) region is headquartered in Dubai. The region has activities in large scale power generation, water desalination, district cooling, energy solutions and renewables including green hydrogen, wind and solar. We act throughout the value chain: strategy, design, engineering, energy-efficient asset construction, digital platforms, operations management, financing syndication and outcome assurance. And, by using globally leading technologies, we create innovative energy and smart solutions that help to make the world a better place.

ENGIE is a substantial shareholder of entities building, owning and operating power stations in South Africa, including Aurora Wind Power (Pty) (RF) Ltd, Xina Solar One (Pty) (RF) Ltd, Kathu Solar Park (Pty) (RF) Ltd, Avon Peaking Power (Pty) (RF) Ltd and Dedisa Peaking Power (Pty) (RF) Ltd (the “Project Companies”). ENGIE, in its capacity as shareholder, provides support, including legal assistance, to such entities during the projects’ operational phase.

**The Job Holder will be appointed as an ENGIE Southern Africa (Pty) Ltd employee and will be based at the following registered address: ENGIE Southern Africa, 3012A Winnie Mandela Drive, Bryanston, Johannesburg - South Africa.**

**3. JOB PURPOSE**

The Assistant Company Secretary is accountable for supporting the Company secretary to ensure effective Company Secretarial services to ENGIE Southern Africa, and other ENGIE entities within the Group, in accordance with the relevant regulations, through carrying out all corporate secretarial services required, guiding the Board members about the day-to-day management of their organisations, providing advice and support on all governance matters, legal and statutory requirements (from the company secretarial and corporate governance perspective).

The role will primarily report to the Company Secretary, under the supervision of the ENGIE Southern Africa General Counsel, who will act as the Assistant Company Secretary’s manager.
Primary focus will be Southern Africa. However, it could include other countries across Africa.**4. KEY RESPONSIBILITIES**

The Assistant Company Secretary will assist and support the Company Secretary in relation to the following key responsibilities which include but are not limited to:
**Meetings Management**
- Development of the annual corporate calendar;
- Contributing to the coordination and smooth facilitation of Board and sub-committee Meetings;
- Convening and servicing of Annual General Meetings;
- Preparation of notices for Board meetings, agendas and circulation thereof, liaising with management in that respect;
- Preparation of notices for Shareholder meetings, agendas, proxies, and circulation thereof, liaising with management in that respect;
- Attend meetings; prepare minutes, matters arising and resolutions;
- providing legal/governance advice during and outside of meetings;
**Corporate Administration**
- Ensure that the Company’s statutory registers and other official related records/ documents are correct and up to date;
- Maintaining CoSec systems;
- All lodgements with the CIPC (Appointments, Resignations Annual Returns, MOI amendments and Change of address etc);
- Preparation of share certificates and maintenance of share registers for all companies;
- Knowledge of Trust administration ;
- Support for to broader legal team on transactions in terms of due diligence and preparing documents for signing and completion.

**Corporate Governance**
- Ensure the correct constitution of the governance structures of the Company including the Executive Committee and other Management Committees;
- Draft and update Delegation of Authority;
- Identify directors' development needs and ensure that there is an ongoing programme to keep directors well informed of developments in the Companies Act, King IV and in respect of matters relevant to their responsibilities;
- Provide technical expertise, monitor, stay abreast of developments and trends to ensure the Board is aware of its impact on the business;
- Ensure compliance by Company and Board with relevant legislation, internal policies and processes and ensuring that failure to comply with relevant legislation are reported as required.

**General**
- Assist ENGIE Southern Africa General Counsel with legal admin when required for smooth running of the Legal Department;
- Build and maintain relationships with internal and external stakeholders at all levels;
- Engage with project companies, share best practices, organisational information, technical expertise and guidance around processes and policies to ensure alignment to Group requirements;
- Take respons