Payroll Specialist

4 months ago


Cape Town, South Africa HR Genie Full time

Our client is seeking a Payroll Specialist to join their amazing team in Cape Town.

Responsibilities:

  • Prepare EXCO files and file all documents pertaining to employment as per checklist.

  • Maintain EXCO and employee files in neat and tidy state and updated accurately every month.

  • Receive leave requests on ESS, scrutinise and authorize within 3 days of receipt.

  • Monthly reconcile attendance registers to ESS data on VIP by no later than the 5th of every month.

  • Inform managers in writing of excessive leave.

  • Prepare monthly HR report as required by HR Director by no later than the 03rd of every month.

  • Prepare payroll data required for Budgeting, Employment Equity, Compensation Fund Return of Earnings, BBBEE etc. as needed.

  • Prepare Financial Year end reports as per audit requirements.

  • Assist HR Manager with preparation and compilation of various reports as and when needed.

  • Submit Quarterly Employment Statistics report to the DOL once a quarter.

  • Accurately reconcile and submit payment due to SARS, Pension / Provident, Medical Aid, Housing Loans, Savings & Loans, etc. timeously.

  • Run the reports ensuring that the relevant data is accurate.

  • Maintain accurate filing system of all third-party accounts after every month end.

  • Upload data to Fihrst Management System within time limits in order to meet pay date requirements.

  • Prepare monthly reconciliation of all payroll accounts to General Ledger.

  • Attend to all payroll queries from employees timeously.

  • Accurately prepare IRP5 submissions bi-annually for SARS within deadlines.

  • Ensure IRP5s distributed to each employee as soon as possible (preferably before the start of tax filing season) each year, via ESS or manually.

  • Accurately capture data input and effect changes to payroll, ensuring all supporting authorisations have been done and approved.

  • Check all entries, run payroll and submit to HR Director for approval by no later than the 19th of every month unless stated otherwise.

Skills:

  • Approachable and good people interpersonal skills.

  • Good communication skills, ability to inspire talent both inside and outside of the company.

  • Have a passion for developing people, with a 'make it happen' attitude.

  • Ability to interact with all levels within the business and to support management and teams.

  • Attention to detail at all times.

  • Must be a team-player and participate in team initiatives and projects/events.

  • Excellent planning and organisational skills.

Qualifications:

  • Preferred degree In HR Management studies.

  • At least 4-6 years experience in a Talent Management role.

  • Experience in a global multinational company will be beneficial.


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