Contract Administrator

17 hours ago

Johannesburg, South Africa Sibisi and Associates Ltd Full time

The Contracts Administrator will be responsible for managing, reviewing, and negotiating contracts to ensure compliance with company policies and legal requirements. This role involves close collaboration with project management, legal, procurement, and operational teams to facilitate the contract lifecycle, mitigate risks, identify opportunities and ensure contractual obligations are met. · Contract Management - Draft, review, and negotiate a wide range of contracts including service agreements, non-disclosure agreements, vendor agreements, and client contracts. Maintain an organized system of physical and digital records and ensure all documents are up to date. Monitor and manage contract deadlines and deliverables · Compliance and Risk Management - Ensure all contracts comply with legal, regulatory, and company standards. Identify potential risks in contracts and recommend mitigation strategies. Assist in the development and implementation of contract management policies and procedures. · Collaboration and Communication - Work closely with internal departments such as legal, finance, procurement, and project management to facilitate contract execution. Serve as the point of contact for internal and external stakeholders on contractual matters. Provide guidance and training to staff on contract-related issues and company policies. · Continuous Improvement - Identify opportunities to streamline contract management processes and implement best practices. Stay updated on industry trends, legal developments, and best practices related to contract management. Participate in special projects and initiatives as require. · Programs - Raise any conditions that may be subject to different interpretation and clarify position with Management and or customer, if necessary. Liaise with clients, management, suppliers, sales, procurement and technical staff to ensure completion of the requirements and obligations of the contract in a timely, efficient and professional manner. · Cost control - Ensure the expenditure committed to is within agreed budget. Ensure that orders on Sub-Contractors are such that they are committed to performing in accordance with the Companys main contract without adding any additional claims. Obtain formal approval for any increased cost budget prior to commitment of such costs if it is evident that a cost overrun is unavoidable, this applies even if the amount is recoverable. Keep all filing relative to the contract up to date and in logical sequence. · Contractual obligations - Ensure that the company meets its contractual obligations. To be fully aware of commitments that the company has undertaken by carefully reviewing contract documents. Ensure all such documents are properly documented and scheduled. Ensure that all verbal commitments are documented and sent to both parties. Ensure all orders are processed and managed in an efficient manner to the satisfaction of the client, the terms of the contract/order of the company. Administration - Maintain financial reconciliation as required to fully describe the financial status of the contract. Check and verify all changes to the job. Keep all records which will finally represent a complete financial and commercial history of the contract. To advise management of any relevant contractual matters as appropriate and necessary. To actively participate in developing and maintaining office systems and procedures for greater efficiency and client responsiveness. · Bachelors degree in Business Administration, Law, or related field. · Strong understanding of contract law and legal terminology. · Excellent negotiation, drafting, and analytical skills. · Proficiency in contract management software and Microsoft Office Suite. · Exceptional attention to detail and organizational skills. · Ability to manage multiple priorities and work under pressure. · Strong communication and interpersonal skills.

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