Executive Personal Assistant

Job Overview Let’s Write Africa’s Story Together Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this. Job Description The Executive Personal Assistant provides high-level administrative support to Senior Executives, managing complex diaries, coordinating meetings and travel, handling confidential information, and supporting office operations. The role requires strong organisational skills, proactive problem‑solving, and the ability to work independently. This is a JHB based role and requires the incumbent to be in office at the Sandton office. Business Portfolio: Group Technology and Transformation Responsibilities Effective management of diaries (scheduling of appointments, internal and external meetings and conferences, and ensuring timely resolution of calendar conflicts). Provide support to the department in arranging functions, venue bookings, and making travel arrangements when necessary. Responsible for office infrastructure, e.g. office equipment and ordering stationery. Accountable for completing tasks of a personal nature on behalf of the senior manager. Could be accountable for the management of a budget or significant spending on a budget. Ensure that the Executives are equipped with necessary documentation to proceed with meetings. Organise complex and detailed travel plans and itineraries (local and international), and compile documents for travel‑related meetings. Facilitate visas, forex and booking as well as logistics. Responsible for the procurement of assets, arranging relevant access and provision of relevant documentation for new hires reporting into the Executive Managers. Support the Executive Managers by collating reports, business presentations, drafting correspondence and taking minutes for meetings chaired by the Executives (if required). Ability to redirect tasks, queries and escalations to relevant Executive's direct reports. Keep a schedule of deadlines and assist manager to achieve them. Manages expectations when deadlines are going to be missed. Manage and ensure the sign‑off and processing of supplier invoices. Maintains confidentiality of information. Develop and manage an efficient filing system. Perform secretarial duties for executives and other senior employees in the team, when required. Supports vendors and external parties with logistics on behalf of executive manager. Requirements – Skills, Qualifications and Experience Matric Preference for Secretarial or Office Admin qualification 3-5 years senior level PA experience Proficiency in MS Office, some technical knowledge about area of operation Experience in managing budgets Excellent organisational skills Attention to detail Deadline orientated Ability to prioritise work in order of importance and risk Excellent communication and interpersonal skills Strong pro‑active problem‑solving skills Ability to work under pressure Good interpersonal skills High level of ownership and independence (able to run the office in the absence of the Executives for long periods of time) Adequate stakeholder management experience (working with Executives) Competencies Directs Work – Providing direction, delegating, and removing obstacles to get work done. Drives Results – Consistently achieving results, even under tough circumstances. Ensures Accountability – Holding self and others accountable to meet commitments. Manages Complexity – Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Optimises Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Plans and Aligns – Planning and prioritising work to meet commitments aligned with organisational goals. Tech Savvy – Anticipating and adopting innovations in business‑building digital and technology applications. Education NQF Level 3 & NQF Level 2 – Below school leaving Closing Date 29 October 23:59 The Old Mutual Story Old Mutual is a premium African financial services organisation that offers a broad spectrum of financial solutions to retail and corporate customers across key market segments in 14 countries. The lines of business include Life and Savings, Property and Casualty, Asset Management and Banking and Lending. We are rooted in our purpose of Championing Mutually Positive Futures Every Day and believe that a great customer experience is anchored in a great employee experience. #J-18808-Ljbffr