Executive Personal Assistant

3 weeks ago

Johannesburg, South Africa Hollard Insurance Full time

Executive Personal Assistant – Hollard Insurance Job Purpose Provide high‑level confidential support to the Chief Risk Underwriting Officer and Chief Operating Officer by delivering a full secretarial and administrative service. Ensure that planning and administrative systems are effectively established and maintained. Key Responsibilities Act as the first point of contact for correspondence and phone calls. Proactively manage and coordinate the diary of the CRUO and COO, prioritising and arranging internal and external meetings and preparing briefing papers. Plan and organise travel and accommodation as required. Maintain effective filing and data storage, including email and retrieval systems, to meet executive needs. Provide full personal‑assistant support: manage correspondence and calls, draft routine letters to a high standard, take minutes, and perform other administrative tasks. Support Board meetings: arrange and service meetings, draft agendas, collate papers and reports, take minutes and follow up on action points. Support Senior Management Team meetings: draft and collate papers and reports, prepare agendas, take minutes and follow up on actions. Plan and manage key organisational events such as AGM, staff and volunteer conferences, strategy days, staff briefings, and other events as required. Develop skills and undertake responsibilities appropriate to the role and to support the success of the organisation. Ensure work is carried out in accordance with Hollard’s Purpose, policies and procedures. Participate and contribute to organisational or team meetings as required. Provide reports for senior management as required. Undertake any other duties relevant to the needs of the organisation and as directed. Carry out all duties with complete discretion and a high regard for confidentiality. Seniority level Mid–Senior level Employment type Full‑time Job function Administrative Insurance industry #J-18808-Ljbffr

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