Finance Administrator

3 weeks ago

Cape Town, South Africa Time Personnel Full time

REQUIREMENTS Education & Experience:Matric, post-matric qualification (advantageous)Proven experience in an operational, admin, HR admin, office management roleExperience in hospitality/restaurant industry (advantageous)Familiarity with supplier management, customer service & sound business/financial understandingTechnical Skills:Proficiency in Microsoft 365 or Google Workspace (Docs, Sheets, Slides, Drive)Excel/Google Sheets skills: formulas, charts, databases, POS systems, accounting software (Xero, QuickBooks, etc.)Familiarity with CMS platforms like WordPress, email, calendar, and document management capabilitiesSoft Skills:Highly organised, process-driven, and action-orientedExcellent communication/interpersonal skills, Attention to detail and ability to multitaskMaturity, reliability, accountability, proactive & use initiativeWork under pressure, manage time effectively with strong problem-solving & customer service orientationAdditionalOwn transport preferred (travel between sites within Cape Town may be required) DUTIES Operations & Administration Maintain and update POS systems, third-party ordering platforms, website contentCoordinate communications and day-to-day operations across business unitsManage IT and equipment needs, scheduling of repairs, and service provider interactionsTrack, document, and support internal processes and schedulesAssist senior leadership with administrative and coordination supportSupplier & Stock Coordination Source and manage supplier quotes, contracts, and invoicesSchedule supplier meetings and coordinate communicationsMaintain / monitor stock lists, checklists, and operational documentationSupport inventory tracking and asset register processesFoster strong supplier relationshipsHR & Employee Administration Prepare contracts, onboarding documents, training schedulesMaintain employee files, leave records, disciplinary documentationLiaise with store managers and HR consultants on employment mattersEnsure compliance with company policies, health & safety, labour regulationsCustomer & Marketing Liaison Manage catering and repeat order processes, including invoicing and follow-upsAddress customer complaints and queries across email, phone, and social mediaCollaborate with marketing on promotional campaigns and internal communicationsEnsure excellent customer service and consistent communication standards Salary: R negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

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