Finance Administrator

Position Overview FINANCE ADMINISTRATOR ONE‑YEAR FIXED‑TERM CONTRACT, HEAD QUARTERS; WOODSTOCK, INTERNAL – DTHF / C STAFF ONLY The Desmond Tutu Health Foundation (DTHF) is a registered non‑profit organisation focused on the pursuit of excellence in research, treatment, training and prevention of HIV and related infections in Southern Africa. We have fantastic job opportunities across our businesses for talented people wanting to realize their full potential. Could that be you? If so, we invite you to explore the possibility of joining us to play your part in Desmond Tutu Health Foundations' exciting future. The Desmond Tutu Health Foundation is currently recruiting for a one year fixed‑term contract Finance Administrator position. The main purpose of the position is to provide appropriate financial administration to the finance team. To ensure all payments to suppliers are made timeously. The completion of all forex documents and follow‑up with the bank for any outstanding issues. Qualifications National Diploma in Accounting / Finance Minimum of 3 years' experience in a finance and accounting environment Minimum 1 year experience working on SAP or similar financial accounting system Minimum 2 years experience working in a business banking application Knowledge of generally accepted accounting principles Working knowledge of relevant computer applications e.g. SAP B1 Knowledge of data management and financial data analysis Knowledge of finance policies and procedures Knowledge of audit process Proficient in MS Office Effective communication (verbal and written) skills Attention to detail Problem‑solving skills Service oriented High level of accuracy and efficiency Responsibilities Ensure vendor application forms in respect of new suppliers are completed and vetted against bank account confirmation, CIPC information, etc. Ensure that the Suppliers Business Partner Master Data is loaded and updated as needed on SAP Assist the Finance procurement in following up on outstanding documents from sites and Head Quarters Process AP invoices from vendors, making sure all Tax invoices from Vendors meet the requirements for VAT input claim from local authorities Capturing shared cost invoices related to debit orders and obtaining project allocations from Grant Finance Officers Managing payments email, forwarding all Invoices received to the Site Finance Administrator Assist with Petty Cash processing & requests Assist with capturing receipts of customer payments Reconcile payments pack to applicable vendor payable balance information on SAP Liaise with vendors and site regarding discrepancies in invoices or outstanding invoices related to payment requests Prepare remittance advice for payments and ensure sign‑off by signatories Process weekly and month‑end payments on Investec Do random emergency payments outside of the weekly payment run Ensure payments are correctly authorised and print proof of payments to attach to the remittance advice Liaise with signatories to ensure payments are done in a timely manner Ensure payment packs are authorised and audit ready Ensure BOP forms are filed and audit ready Assist finance department with samples for internal and external audit Follow‑up with site and internal parties for financial documents and / or support Assisting the Finance Department when required and as related duties are assigned by finance management Any other financial tasks assigned by Finance Manager and Finance Team Values Fit Passion Innovation Progress Integrity Respect Excellence Submit a detailed cover letter, updated CV with certified copy of highest qualification and details of two current contactable referees by 24th August. Incomplete applications will not be considered. If you are a foreign national applying for this position please attach a copy of your work permit to your application. Only short‑listed candidates will be contacted. If you have not heard from us within four weeks after the closing date please consider your application as unsuccessful. We are committed to equity in our employment practices. It is our intention to appoint individuals with the aim of meeting our equity objectives. We reserve the right not to appoint if no suitable candidates are identified. I understand and accept that by applying for this position, I authorise DTHF to process my personal information in accordance with its internal operational requirements. I further understand that the personal information I disclose to DTHF will be processed in accordance with the requirements set out in the Protection of Personal Information Act and may include the transferring thereof to third parties for the purposes of verification. This job may be removed before it expires. Desmond Tutu Health Foundation is a child‑friendly organisation committed to the protection of children. For more information about the organization please visit our website. #J-18808-Ljbffr