Company Secretary Associate | Control and Governance

Found in: Talent ZA 2A C2 - 2 weeks ago

Cape Town, South Africa HR Genie Full time

Company Secretary Associate | Control and Governance Claremont / Newlands, Cape Town

Competitive Package on Offer based on relevant qualification and years of experience

Are you currently in search of your next career move?

Our Client, a Global Investment Firms dynamic Company Secretary and Corporate Governance team is currently expanding and they are in search of a dedicated and skilled Company Secretary Associate to join them

Qualifications & Experience required in order to apply:

  • Law degree or equivalent.
  • A qualification in Company Secretarial & Governance would be beneficial.
  • 3 5 years post qualification experience, preferably in a company secretarial and corporate governance role within the Financial Services / Investment / Energy industry
  • Experience and updated knowledge of compliance, including corporate governance and corporate housekeeping
  • Ability to prepare agenda, draft minutes, compile and maintain secretarial records, company law and filings, supporting internal and statutory audit

Key Duties and Responsibilities:

Company Secretarial Function

  • Preparation, planning and scheduling of all board, board sub-committee, deal screen and investment committee meetings, which includes annual work plans and meeting schedules, preparation of agendas, managing of stakeholders, compiling meeting papers, timely circulation of meeting papers, taking and timeous circulation of minutes and managing the execution and closing of matters arising from meetings.
  • Preparation of Board and Committee Charters
  • Maintaining governance registers and trackers in respect of meetings, resolutions and matters arising from meetings
  • Support in respect of the appoint­ment, resignation and removal of directors and committee members
  • Managing process in respect resolutions and other decision-making activities across all board, board sub-committees and fund committees to ensure compliance with Constituent documents
  • Managing compliance with Know Your Client (KYC) requests on behalf of the Company and its funds, as well as maintenance of records to adequately and timeously respond to the KYC requests.

Corporate Governance

  • Support the Senior Governance Manager in advising and assisting directors and committee members on their fiduciary and other governance responsibilities by providing guidance on their responsibilities and duties and how to properly discharge them.
  • Ensure adherence to the internal governance processes.
  • Reviewing legislative and regulatory developments and ensuring awareness of all relevant law and legislation and provide guidance and advice on good governance and changes in legislation.
  • Ensuring company's details are accurate and meet legislative and regulatory requirements.

Competencies

  • Devotion to quality: Demanding a high quality of provided services, and acting accordingly
  • Performing under pressure: maintaining an effective performance under pressure, or when faced with setbacks and disappointment
  • Planning: systematically organising activities and setting time frames, setting priorities
  • Results oriented: being focused on achieving objectives and results, persevering in the face of adversity
  • Organisational sensitivity: recognising the impact of ones own decisions or actions on other parts of the organisation
  • Social skills: being able to successfully establish contact with others
  • Analysing and forming opinions: being focused on examining matters in a systematic way
  • Ability to work in a fast-paced, performance driven environment

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