Cashbook Administrator/ Receptionist

2 months ago

Kimberley, South Africa The Hiring House Full time
Payments
- Process all payments daily.
- Print FNB payment summary, check they correspond to batches, attach to payment packs and hand over for authorisation to signatories.
- Uploading beneficiaries on On-line banking systems after verification.
- Ensure all payments are fully authorised by the end of day.
- Print proof of payments and save on the share folder.

Receipting
- Daily receipting of respective portfolio bank accounts.
- Collate bank statements daily for distribution to property administrators.
- Prepare bank transfers and journals.
- Attend to all bank related queries.
- Investigate and confirm receipts with no allocations.
- Update clearing account daily.
- Balance and process clearing recon weekly.
- Processing of Debit orders monthly.
- Interdepartmental liaising for unallocated receipts.
- Ensure bank statements are saved on the share drive monthly.

Office Support
- Receive, direct or Re-direct calls
- Answer all incoming calls and handle callers inquiries
- Act as first point of contact for all customer enquires take detailed messages, relay telephone messages
- Ensure the efficient and effective operation of the Reception area
- Assist in the planning and preparation of boardrooms, conferences and conference telephone calls
- Receive all visitors
- Inform relevant staff of visitors arrival
- Offer refreshments o visitors
- Resolve general queries from visitors
- Project a professional image of the company by:
o delivering friendly and efficient service
o ensuring calls speedy
o effectively answer or direct queries or enquiries

General
- Accounting and administrative assistance as and when required.
- Any job related and /or ad hoc duties as assigned

Qualifications
- Grade 12 (Matric)
- Bookkeeping diploma or equivalent

Experience
- Minimum of 1 3 years experience in clerical accounting.
- General computer literacy to at least intermediate level (Windows, MS Word and Excel)
- It would be advantages if the applicant has the following:
⪠Great Plans or similar accounting software package;
⪠Understand age analysis of accounts;
⪠Understand General Ledger structures.

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