Financial Administrator/Bookkeeper

4 months ago

Cape Town, South Africa West Coast Personnel Full time

We are seeking a highly organized and proactive Bookkeeper to join our team. This role involves a variety of administrative and accounting tasks to support our Administrative Director and the overall smooth operation of our office. The ideal candidate should be versatile, detail-oriented, and capable of managing multiple responsibilities efficiently.

Key Duties and Responsibilities:

  • Perform adhoc computer tasks, including working with Microsoft Office (Excel, Word, PowerPoint), Pastel Accounting, Employee Payroll software, and other systems.
  • Assist the Administrative Director as needed with various tasks.
  • Request and manage supplier quotations, address supplier account queries, and handle invoice and order capturing.
  • Track supplier orders and maintain Supplier and Customer Age Analysis.
  • Process customer credit notes and maintain customer price lists.
  • Conduct credit control on unpaid accounts and address bank queries.
  • Arrange and manage disciplinary hearings with staff.
  • Maintain stock control journals and process month-end payments.
  • Compile weekly staff wages using Time Log and Pastel Payroll.
  • Register new staff on Time Tog system and manage staff leave (including absenteeism, late comings, annual leave, etc.).
  • Schedule monthly Board Meetings and perform receptionist duties (answering phones, emails, greeting guests).
  • Maintain logs of company vehicles for license renewals and servicing.
  • Provide personal assistance to Directors, including booking flights, car hire, and preparing travel packs.
  • Prepare VAT and tax submission reports, maintain the Fixed Asset Register, and calculate depreciation and interest payments.
  • Manage petty cash reports and updates, and collaborate with auditors as required.
  • Create and maintain both physical and online files.

Requirements:

  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Experience with Pastel Accounting and Payroll systems.
  • Strong organizational skills and attention to detail.
  • Ability to handle multiple tasks and prioritize effectively.
  • Excellent communication skills, both written and verbal.
  • Previous experience in an administrative or accounting role is preferred.

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