Secretary

4 months ago

Sandton, South Africa TalentCru Full time
  • Responsible for providing Secretarial and Administrative support to the two Department Heads and the team to ensure an efficient running of the Department.
  • To assist the two Heads and teams with support through planning and coordination of information in order to optimize workflow procedures and activities in the unit.
  • To be the point of reference for all queries, requests or issues and be an integral part of the Department.

Qualifications:

  • Matric
  • Relevant Diploma

Skills and Knowledge:

  • At least 2-5 years proven Secretarial and Administration experience.
  • Experience in travel management system and activities preferred
  • The following computer skills and knowledge of office software packages are essential: MS Word; PowerPoint; Excel and Outlook
  • Knowledge of SAP will be an added advantage

Financial / Shareholder Returns

 Process the department’s expenditure and / or invoices

  • Assist with booking and registration of team members for training and networking events

 Internal / Operational Processes

  • Provide secretarial support and general administrative function to the Head and team members.
  • Receive, direct and relay telephone messages and follow up with team members to ensure that it has been actioned.
  • Provide general administration work including typing, generating reports, presentation slides, scheduling appointments and collating minutes.
  • Arrange and manage meetings or events and supporting logistics.
  • Minutes taking and delivery of finalised minute report.
  • Manage the Head’s diary.
  • Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia, the SharePoint, etc.
  • Making travel arrangements and processing claims for the Head and team members as required.
  • Facilitate maintenance of office equipment.
  • Requisition of stationery.
  • Facilitate the on boarding of new staff members joining the team.
  • Maintain an updated contact lists for the department.
  • Provide administrative support in order to optimize workflow procedures in the office.
  • Assist with scheduling and arranging team cohesion and strategy events.

Customer Focus Stakeholder Management

  • Provide professional secretarial and administrative support.
  • Provide an efficient customer service to both internal and external customers.
  • Build and maintain relationships with stakeholders in the rest of the organisation.

Learning, Leadership People Growth

  • Manage own development to enhance own competencies.
  • Participate in knowledge sharing in the team.

TECHNICAL/FUNCTIONAL COMPETENCIES

  • Ability to use own initiative and function with minimal instruction
  • Planning and organisational skills
  • Attention to detail
  • Ability to liaise and engage with internal and external clients
  • Customer service skills
  • Computer proficiency
  • Minutes taking skills
  • Follow through skills
  • Administration and telephone skills

BEHAVIOURAL COMPETENCIES

  • Interpersonal skills
  • Communication skills (both written and verbal)
  • Self-motivated and self-driven
  • Strong ethics, integrity and high level of professionalism
  • Able to retain strict confidentiality
  • Ability to multi-task and thrive under work pressure

  • Company Secretary

    5 months ago

    Sandton, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: To effectively support the Group Company Secretary and Governance Officer with the strategic, tactical, and operational company secretarial function. Responsible for supporting the Group Company Secretary and Governance Officer with company secretarial duties for the company, including, but not limited to: Drafting agreements,...

  • Legal Secretary

    6 months ago

    Sandton, South Africa Native Child Full time

    Are you a highly experienced Legal Secretary who is currently unemployed and seeking to work for a period of 4 months, then this vacancy is for you. - Minimum 7 - 10 years experience as a Legal Secretary - Available immediately - Have own transport to work - Highly energised personality that can work independent and get the job done **Job Types**:...

  • Assistant Company Secretary

    3 weeks ago

    Sandton, South Africa Jobted ZA C2 Full time

    - The assistant company secretary is responsible for assisting the company secretarial department with company secretarial administration duties in relation to subsidiary boards. - The role will develop knowledge and understanding of directors duties and responsibilities in terms of relevant laws and corporate governance practice in line with King IV, and be...

  • Legal Secretary

    5 months ago

    Sandton, South Africa Smith Garb Full time

    Gauteng, Sandton - R 150 000 Annually Are you looking to jump start your career? A legal services firm is looking for a young, well presented and well spoken Legal Secretary to join their team in Fourways. This position would ideally suit a female and would be on a 3 month contract basis with a possibility of going permanent. **Requirements**: - Matric -...

  • Litigation Secretary

    3 weeks ago

    Sandton, South Africa Dante Personnel Full time

    We are seeking a highly skilled Litigation Secretary to join our team at Dante Personnel.Key Responsibilities:Provide administrative support to lawyers and legal professionals.Manage documents and files, ensuring accuracy and attention to detail.Coordinate with clients, counsel, and other service providers as needed.Requirements:Matric certificate is...

  • Assistant Company Secretary

    4 weeks ago

    Sandton, South Africa Rad Resources Full time

    The assistant company secretary is responsible for assisting the company secretarial department with company secretarial administration duties in relation to subsidiary boards.The role will develop knowledge and understanding of directors duties and responsibilities in terms of relevant laws and corporate governance practice in line with King IV, and be able...

  • Assistant Company Secretary

    4 weeks ago

    Sandton, South Africa Rad Resources Full time

    The assistant company secretary is responsible for assisting the company secretarial department with company secretarial administration duties in relation to subsidiary boards. The role will develop knowledge and understanding of directors duties and responsibilities in terms of relevant laws and corporate governance practice in line with King IV, and be...

  • Corporate Secretary

    1 month ago

    Sandton, South Africa TalentCru Full time

    Job Title: Corporate SecretaryThe Corporate Secretary plays a crucial role in supporting the Board Committees, Management Committees, and Subsidiary Companies. This position requires a high level of expertise in corporate governance, law, and compliance monitoring.Key Responsibilities:Provide administrative support to the Board Committees and Management...

  • Company Secretary

    5 months ago

    Sandton, South Africa Smith Garb Full time

    Gauteng, Sandton - up to 55k A company based in Sandton is seeking to employ a Company Secretary from a legal background. **DUTIES AND RESPONSIBILITIES**: - Reporting to the group or company's board any failure on the part of the company _or _a director to _comply _with the Memorandum of incorporation or rules of the company or the Act (Companies Act No...

  • Corporate Secretary

    3 weeks ago

    Sandton, South Africa TalentCru Full time

    About This RoleTalentCru is seeking a skilled Corporate Secretary to provide support to our Board Committees and Management Committees.Key ResponsibilitiesEnsure compliance with corporate governance framework and relevant legislation.Provide guidance to committee members on duties and responsibilities.Administer and maintain statutory books and...

  • Company Secretary

    6 months ago

    Sandton, South Africa Adcorp Holdings Full time

    **Synopsis** Are you an experienced **Company Secretary** with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you! As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the...

  • Assistant Company Secretary

    6 months ago

    Sandton, South Africa Redefine Properties Limited Full time

    **Assistant Company Secretary** **Primary Purpose of the Job** The role of the Assistant Company secretary is to provide primary support to all stakeholders in respect of statutory and regulatory compliance within Redefine group and its subsidiaries as well as administrative matters relating to the Board of Directors, the Executive Committee and the...

  • Executive Secretary

    5 days ago

    Sandton, South Africa TalentCru Full time

    About the RoleAt TalentCru, we are seeking a highly skilled and organized Executive Secretary to join our team. The successful candidate will be responsible for providing exceptional administrative support to our Financial Management Strategic Financial Planning Head and their team.The ideal candidate will have a minimum of 2-5 years of experience in...

  • Secretary

    4 months ago

    Sandton, South Africa TalentCru Full time

    Responsible for providing Secretarial and Administrative support to the two Department Heads and the team to ensure an efficient running of the Department. To assist the two Heads and teams with support through planning and coordination of information in order to optimize workflow procedures and activities in the unit. To be the point of reference for all...

  • Company Secretary

    5 months ago

    Sandton, South Africa TalentCru Full time

    Are you an experienced Company Secretary with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you!As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the duties for a...

  • Legal Secretary

    3 weeks ago

    Sandton, South Africa Dante Personnel Full time

    Job Title: Legal SecretaryAbout the Job: We are seeking a highly skilled and experienced Legal Secretary to join our team at Dante Personnel.Key Responsibilities:Matric is essential, with a post-matric qualification beneficial.At least 2 years' experience in high court litigation and commercial contract typing.Very knowledgeable on high court notices and...

  • Company Secretary Support Officer

    4 weeks ago

    Sandton, South Africa Rad Resources Full time

    At Rad Resources, we are seeking an experienced Company Secretary Support Officer to join our team. As an Assistant Company Secretary, you will be responsible for supporting the company secretarial department with administration duties.The ideal candidate will have a strong knowledge of company law and governance practices, as well as excellent communication...

  • Legal Secretary

    7 months ago

    Sandton, South Africa Leap Recruitment Full time

    My client a legal practice is seeking to appoint an accomplished legal secretary to assist a dynamic team. Duties include but are not limited to dictaphone typing, filing, document management, diary management and general administration. This post would suit an accomplished secretary who enjoys working in a busy team. Previous litigation experience is...

  • Legal Secretary

    5 months ago

    Sandton, South Africa Finovate Full time

    **Job title: Legal Secretary/Paralegal** Our client, based in **Sandton Johannesburg**, is looking to hire a **Legal Secretary/Paralegal **to join their **consulting firm** as soon as possible. **Responsibilities**: - Supporting our legal team by providing administrative assistance and contributing to the efficient functioning of our legal department. -...

  • Secretary - Mining & Metals

    6 months ago

    Sandton, South Africa IDC Full time

    Responsible for providing Secretarial and Administrative support to the SBU Head and the team to ensure an efficient running of the SBU. To assist Head and colleagues with support through planning and coordination of information to optimize workflow procedures in the SBU. To be the point of reference for all queries, requests or issues and be an integral...