Secretary
2 weeks ago
To perform a full range of legal secretarial and related duties in support of the relevant assigned cluster manager and team.
The work requires knowledge of legal secretarial office practices requiring the secretary to exercise judgment in making decisions where alternatives are determined by policies, procedure and practices.
To be the point of reference for all queries, requests or issues and be an integral part of the business unit.
**Qualification and Experience** Qualifications**:
- Matric
- Relevant Diploma
**Knowledge and Experience**:
- 2 to 5 years proven Secretarial and Administration experience.
- The following computer skills and knowledge of office software packages are essential: MS Word; PowerPoint; Excel; Outlook
- Knowledge of SAP will be an added advantage
**Roles and Responsibilities** Financial / Shareholder Returns**
- Process the department’s expenditure and / or invoices
- To process financial travel claims and provide support for travel related enquiries.
- To assist the team by ordering stationery and other office supplies;
- To monitor usage to avoid wastage that might culminate to “fruitless expenditure” in respect of the LSD; and
- To perform duties within the financial and budget guidelines, record-keeping of accounts of the LSD.
**Internal / Operational Processes**
- Receives and screens telephone calls and resolves basic queries;
- Schedules and arranges conferences and meetings for the members of the team (as and when requested by the manager and/or team member(s);
- Arranges travel for the members of the team (including ensuring proper scheduling of transportation arrangements and making hotel reservations);
- Maintains the team’s filing system (opening, closing and arching of files);
- Determines the need for, requisitions of stationery supplies, and/or ensures the repair and/or report of any faulty printing machines as soon as becoming aware of the fault;
- Organises diaries, appointments and arranging meetings.
- Creates, transcribes and distributes cluster and/or departmental meeting agendas, minutes and work related reports in accordance with the LSD’s style and format (as and when required); and
- Maintains and manages the LSD subscriptions with various professional bodies as may be required from time to time.
- To assist the team with the preparation of legal agreements (including preparation of amendments to legal agreements and non-disclosure agreements);
- To attend to all typing needs of the LSD in relation to any legal documentation (applicable from time to time);
- To be a general administrative support to the team (in line with the LSD’s systems and procedures), including dispatching of legal agreements to clients,
- To follow-up with clients regarding signature of legal agreements;
- To update SAP daily on the status of signature of legal agreements;
- To attend to the circulation for signature and witnessing of legal agreements on behalf of the Corporation;
- To facilitate instructions to external attorneys (for bond registrations and/or cancellations):
- To attend to photocopying, faxing, mailing, dispatch, and/or receiving of legal documents on behalf of LSD;
- To attend to the filing of originally signed legal agreements with the Corporation’s records department;
- To proofread and correct prepared materials for correct grammar, spelling, punctuation, format and syntax in respect of all legal agreements and related documents prepared at the LSD prior to sending it out;
- To compose non-standard correspondence (as and when required);
- To prepare presentations from information and guidelines provided by the cluster manager or a team member (as and when required);
- To manage and file legal master templates and legal opinions on the LSD Shared Drive; and
- To facilitate on boarding of new staff members.
**Customer Focus & Stakeholder Management**
- To attend to general correspondence and liaison with internal and external clients (as and when required);
**Learning, Leadership & People Growth**
- Manage own development to enhance own competencies
- Participate in knowledge sharing in the team
**Job Requirements** TECHNICAL/FUNCTIONAL COMPETENCIES**
- Administration and telephone skills
- Planning and organising skills
- Attention to detail
- Ability to liaise and engage with both internal and external clients
- Customer service skills
- Computer proficiency
- Minutes taking skills
**BEHAVIOURAL COMPETENCIES**
- Interpersonal skills
- Good ethics, integrity and high level of professionalism
- Confidentiality because of the nature of the work
- Communication skills (both written and verbal)
- Ability to multi task and thrive under work pressure
Job Reference: IDC00438
-
Company Secretary
6 months ago
Sandton, South Africa Secondments Recruitment Full time**Job Advert Summary**: To effectively support the Group Company Secretary and Governance Officer with the strategic, tactical, and operational company secretarial function. Responsible for supporting the Group Company Secretary and Governance Officer with company secretarial duties for the company, including, but not limited to: Drafting agreements,...
-
Legal Secretary
7 months ago
Sandton, South Africa Native Child Full timeAre you a highly experienced Legal Secretary who is currently unemployed and seeking to work for a period of 4 months, then this vacancy is for you. - Minimum 7 - 10 years experience as a Legal Secretary - Available immediately - Have own transport to work - Highly energised personality that can work independent and get the job done **Job Types**:...
-
Assistant Company Secretary
2 months ago
Sandton, South Africa Jobted ZA C2 Full time- The assistant company secretary is responsible for assisting the company secretarial department with company secretarial administration duties in relation to subsidiary boards. - The role will develop knowledge and understanding of directors duties and responsibilities in terms of relevant laws and corporate governance practice in line with King IV, and be...
-
Litigation Secretary
1 month ago
Sandton, South Africa Dante Personnel Full timeWe are seeking a highly skilled Litigation Secretary to join our team at Dante Personnel.Key Responsibilities:Provide administrative support to lawyers and legal professionals.Manage documents and files, ensuring accuracy and attention to detail.Coordinate with clients, counsel, and other service providers as needed.Requirements:Matric certificate is...
-
Legal Secretary
6 months ago
Sandton, South Africa Smith Garb Full timeGauteng, Sandton - R 150 000 Annually Are you looking to jump start your career? A legal services firm is looking for a young, well presented and well spoken Legal Secretary to join their team in Fourways. This position would ideally suit a female and would be on a 3 month contract basis with a possibility of going permanent. **Requirements**: - Matric -...
-
Assistant Company Secretary
2 months ago
Sandton, South Africa Rad Resources Full timeThe assistant company secretary is responsible for assisting the company secretarial department with company secretarial administration duties in relation to subsidiary boards.The role will develop knowledge and understanding of directors duties and responsibilities in terms of relevant laws and corporate governance practice in line with King IV, and be able...
-
Assistant Company Secretary
2 months ago
Sandton, South Africa Rad Resources Full timeThe assistant company secretary is responsible for assisting the company secretarial department with company secretarial administration duties in relation to subsidiary boards. The role will develop knowledge and understanding of directors duties and responsibilities in terms of relevant laws and corporate governance practice in line with King IV, and be...
-
Company Secretary
6 months ago
Sandton, South Africa Smith Garb Full timeGauteng, Sandton - up to 55k A company based in Sandton is seeking to employ a Company Secretary from a legal background. **DUTIES AND RESPONSIBILITIES**: - Reporting to the group or company's board any failure on the part of the company _or _a director to _comply _with the Memorandum of incorporation or rules of the company or the Act (Companies Act No...
-
Executive Secretary
3 days ago
Sandton, South Africa TalentCru Full timeJob Description:The Executive Secretary will provide administrative support to the team, ensuring the smooth operation of daily tasks. This role requires excellent communication and organizational skills, with a focus on attention to detail and ability to multitask.Responsibilities:Provide secretarial and administrative support to the teamManage calendars,...
-
Company Secretary
6 months ago
Sandton, South Africa Adcorp Holdings Full time**Synopsis** Are you an experienced **Company Secretary** with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you! As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the...
-
Assistant Company Secretary
7 months ago
Sandton, South Africa Redefine Properties Limited Full time**Assistant Company Secretary** **Primary Purpose of the Job** The role of the Assistant Company secretary is to provide primary support to all stakeholders in respect of statutory and regulatory compliance within Redefine group and its subsidiaries as well as administrative matters relating to the Board of Directors, the Executive Committee and the...
-
Executive Secretary
4 weeks ago
Sandton, South Africa TalentCru Full timeAbout the RoleAt TalentCru, we are seeking a highly skilled and organized Executive Secretary to join our team. The successful candidate will be responsible for providing exceptional administrative support to our Financial Management Strategic Financial Planning Head and their team.The ideal candidate will have a minimum of 2-5 years of experience in...
-
Company Secretary
6 months ago
Sandton, South Africa TalentCru Full timeAre you an experienced Company Secretary with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you!As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the duties for a...
-
Secretary
5 months ago
Sandton, South Africa TalentCru Full timeResponsible for providing Secretarial and Administrative support to the two Department Heads and the team to ensure an efficient running of the Department.To assist the two Heads and teams with support through planning and coordination of information in order to optimize workflow procedures and activities in the unit.To be the point of reference for all...
-
Secretary
2 weeks ago
Sandton, South Africa Jobted ZA C2 Full timeTo perform a full range of legal secretarial and related duties in support of the relevant assigned cluster manager and team. The work requires knowledge of legal secretarial office practices requiring the secretary to exercise judgment in making decisions where alternatives are determined by policies, procedure and practices. To be the point of reference...
-
Company Secretary Support Officer
2 months ago
Sandton, South Africa Rad Resources Full timeAt Rad Resources, we are seeking an experienced Company Secretary Support Officer to join our team. As an Assistant Company Secretary, you will be responsible for supporting the company secretarial department with administration duties.The ideal candidate will have a strong knowledge of company law and governance practices, as well as excellent communication...
-
Secretary to the Board
2 days ago
Sandton, South Africa TalentCru Full timeJob Summary: We are seeking a highly skilled Corporate Secretary to join our team at TalentCru. The successful candidate will be responsible for providing administrative support to the Board Committees, Management Committees, and Subsidiary Companies.Key Responsibilities:Provide administrative support to the Board Committees and Management...
-
Legal Secretary
8 months ago
Sandton, South Africa Leap Recruitment Full timeMy client a legal practice is seeking to appoint an accomplished legal secretary to assist a dynamic team. Duties include but are not limited to dictaphone typing, filing, document management, diary management and general administration. This post would suit an accomplished secretary who enjoys working in a busy team. Previous litigation experience is...
-
Legal Secretary
6 months ago
Sandton, South Africa Finovate Full time**Job title: Legal Secretary/Paralegal** Our client, based in **Sandton Johannesburg**, is looking to hire a **Legal Secretary/Paralegal **to join their **consulting firm** as soon as possible. **Responsibilities**: - Supporting our legal team by providing administrative assistance and contributing to the efficient functioning of our legal department. -...
-
Litigation Secretary Expert
3 weeks ago
Sandton, South Africa Dante Personnel Full timeJob DescriptionDante Personnel is seeking a highly skilled Litigation Secretary to join their team in Cape Town. The ideal candidate will have extensive experience in high court litigation, with excellent knowledge of Microsoft Office Suite programs, particularly MS Word.Key Responsibilities:Manage and organize court files on CourtOnline and CaseLinesPrepare...