Office Manager

4 months ago

Kempton Park, South Africa Desco Electronic Recyclers Full time

Responsibilities:

Responsibilities include but not limited to:

  • Serve as the point person for office manager duties including:
    • Maintaining day to day working operations.
    • Mailing
    • Supplies
    • Equipment
    • Bills
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements and skills:

  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements

Qualifications:

  • Matric (Grade 12)
  • Any post matric qualifications.

Experience:

  • Microsoft Office knowledge.
  • Minimum of 5 years of experience as an Office Manager.
  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant.

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