Fleet Administrator
2 weeks ago
- Jobs by Location
- Job by industries
Main Responsibilities
- Receiving of repairs, maintenance, and tyre quotes from all suppliers via email and loading quotes on GreenFleet
- Issue pre reference number to dealers for vehicles under maintenance plan
- Check history of each vehicle
- Flag any discrepancies eg: duplicate repairs, incorrect labour rates, incorrect odo readings etc
- Ensure vehicle history report and all relevant documentation is attached prior to sending quotes for approval to Fleet Manager
- Create and send purchase orders to relevant parties
- Repair cost verification
- Follow up with suppliers on invoices and open PO's
- Receive & receipt invoices
- Attend to and resolve queries
- Load daily quotes received from all suppliers on tracking report
- Liaise with suppliers, fleet controllers, fleet managers and internal customers
- Order company fuel cards
- Consolidate Open PO report and Engen report
- Issue licence discs to fleet controllers
- Load asset verification photos for private staff on the system
- Traffic fines management
Accident admin:
- Captures accidents on Master report
- Register claim on GreenFleet
- Appoint assessor
- Follow up on outstanding documents (Quotes, presentation, MVA pack etc.)
- Prepares quotes for sign off
- Generate PO's
- Request invoices and receipt
- Liaise with supplier and internal customers
- Consolidate weekly accidents reports, Open order report
- Complete Capex 2 disposal
Office Administration
- Maintain accurate filing records for vehicle fleet
- Adhoc administrative tasks as delegated by Admin Manager and Fleet Manager
- General administrative duties (printing, scanning etc)
Education and Qualification
- Gr 12
- Any transport qualifications or working towards a technical or transport qualification
- Fleet and transport training completed will be an advantage
Experience and Training
- 5 Years' experience in an administrative role within a fleet maintenance or workshop environment
- Supplier and customer liaison
- Relationship building
- Maintenance call centre (advantage not compulsory)
- Knowledge of car parts, service levels, labour rates, licencing and COF's, tyres etc
- Strong technical background
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