Senior Clinic Administrator

5 days ago

Cape Town, Western Cape, South Africa SA Metal Full time

SENIOR CLINIC ADMINISTRATOR: EPPING

Company profile:

SA Metal Group is South Africa's oldest and largest metal recycling company. The Group purchases and processes all forms of ferrous metals (steel and iron) and non-ferrous metals (aluminum, copper, zinc, stainless steel, brass and others) from industrial enterprises, scrap metal dealers and private individuals. Our processing facilities are located in and around Cape Town, Johannesburg and Pretoria. The Group was established 105 years ago. For more information about the Group, please visit website

The Company Clinic currently has a vacancy for an experienced, attentive to detail and, efficient individual to join their team. The successful candidate should have sufficient understanding of all administrative procedures required in order to ensure the smooth operational running of the clinic. Duties and responsibilities include:

Duties & responsibilities include but are not limited to:

  • Work closely with Medical staff to plan, coordinate and deliver quality healthcare services
  • Scheduling and diary management of nursing staff in terms of consultations with internal staff members for various Occupational & Primary Healthcare needs
  • Maintaining schedules of legislative medical requirements in terms of annual and periodic medicals for the relevant staff members
  • Create, prepare, update and maintain patient folders
  • Complete and submit WCA/COIDA claim forms
  • Keep detailed records of, order and maintain all medical supplies as well as medication
  • Managing the reception area, welcoming patients, taking/diverting calls, managing queries.
  • Liaising with external service providers i.e. optometrists, pathology services, specialists, hospitals, pharmacies, public clinics
  • Multiple administrative tasks e.g. typing referral letters, creating and maintaining spreadsheets and information on various office packages
  • Devising and maintaining office systems to efficiently deal with the paper and process flow of the clinic
  • Adhoc duties include filing, verifying time and attendance, drafting, verifying and editing clinical documentation, processing of invoices on an in-house payment system, ordering stationary on in-house system

Qualifying Experience:

  • Grade 12 or equivalent
  • Secretarial/Office Administration course Diploma/ Certificate
  • At least 8-10 years' experience in a Senior Administrator role
  • Computer Literacy viz. Microsoft Office Suite (intermediate level)
  • Excellent oral and written communication skills on all levels

Qualifying Attributes

  • Excellent planning, organisational, and decision-making skills
  • Professional attitude
  • Confidentiality, tact and discretion essential when dealing with people
  • Ability to work within a team and independently
  • Ability to multi-task and manage demanding workload in a pressurised environment
  • Display a professional work approach
  • Logical and detail orientated methodologies
  • Excellent standards in execution
  • Commitment to a strong business ethic and integrity

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