National POD Administration Manager

1 month ago

Ekurhuleni, South Africa Job Masters Full time

National POD Administration Manager East Rand

Responsible for managing Group scanning and Group Pods, managing national POD department and managing POD requests. Run daily National WIP Reports and send to the Group

Minimum requirements:

  • Matric preferably with a commercial diploma, degree or related qualification
  • Minimum 3 to 5 years experience in a similar role
  • Ability to effectively maintain a range of accounting systems and manage a team
  • Advanced MS Excel skills
  • Ability to develop and streamline administrative systems for own department / division

Roles & responsibilities :

Operational -

Handover and computer backup

Writing POD image to CD for certain customers if required

Ensure that all scanning is completed on time

Ensure that all branches scan and have no problems

Monitor reports to ensure all PODs were released to the Web

Monitor and ensure all original pods are send to clients on time

Ensure that customers and internal departments are assisted with POD requests

Housekeeping - responsible for immediate area, department, warehouse or workshop

Safety walk - all individuals are responsible to conduct daily safety walks through their immediate work area, department, warehouse or workshop

Responsible to understand the safety and evacuation drill in immediate area and if not, request additional training

Apply and adhere to the SHEQ guidelines and safety procedures within the Value Group

Responsible as an individual or in a managing position to report any incidents/failures to your immediate superior

As a manager you are responsible to action all incidents reported

Assist Debtors department with outstanding POD reports from customers

Maintain status 51 52 for branches and JHB

National outstanding POD report for the group

Monitor status 41 report for branches and JHB

Ensure customers are assisted with their POD queries and requests

Ensure branches are up to date and have no problems regarding scanning

Monitor branches reports and resolve queries

Monitor scanners and report issues to IT

Measure by workload in office

Assist with internal POD requests and queries

Monitor POD request report and resolve issues where needed

Monitor incorrect captured and no charge PODs

Monitor stand alone scanning for VTR and Dedicated Distribution

Assist with POD releasing to the Web

Housekeeping on E-docs, fixing errors and clearing duplicate batches and errors

Monitor the capturing on E-docs stand alone

Deactivate status 58 on request by senior management

Monitor E-docs report on Web to ensure that all statuses are updated

Assist customers with outstanding POD reports

Monitor Blick reports daily/attendance registers

Monitor workload

Monitor scanning stats on a monthly basis

Monitor telephone account

Monitor leave and sick leave

Conduct appraisals

Monitor and maintain the asset register

Assist in relevant operations/operational functions as required

Maintain professional conduct

Skills required:

Can extract information and compile reports to address specific business usage or management information needs

Can retrieve information through non-apparent channels

Able to develop new administrative systems or procedures for own department/division

Able to manage and control administrative system in own department/division

Can utilise administrative support systems to assist in budgeting

Can identify and generate information for the setting up of budgets in own department

Can analyse past budgets correctly

Able to apply business principles and processes applicable to own work area/environment under general supervision

Able to follow basic financial procedures under direct supervision

Able to execute specific functions within the parameters of the financial structures and system at disposal

Able to complete numerical calculations

Able to apply Health and Safety procedures in own work area

Able to monitor Health and Safety in own work area and take corrective action where necessary

KNOWLEDGE Has a thorough understanding of all the accounting systems in the organisation and how to effectively maintain these

Can understand organisational accounting needs and identify the extent to which current accounting systems correspond to needs

Understands the interaction of different administrative procedures between departments in the organisation

Knows how to develop streamline administrative systems for own department/division

Has a sound knowledge of budgeting processes and practices within the organisation

Has a sound knowledge of the factors that need to be accommodated in the different organisational budgets

Understands the business environment in which the organisation operates

Understands the type of product or service rendered by the organisation

Is aware of who the opposition is

Basic understanding of production targets set for own work area

Aware of the importance of effective financial procedures for the organisation

Knowledge of Health and Safety procedures and policies applicable to own work area

Understands the relevant legislation and the implication thereof for own area of responsibility

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