Procurement Administrator

4 weeks ago

Amathole District Municipality, South Africa Work Africa Full time

PROCUREMENT ADMINISTRATOR / EAST LONDON – Advanced excel skills (Pivot tables/Graphs/spreadsheets etc.) and a background in costings and bookkeeping would be most suitable for this role. The candidate must be well spoken and confident, with solid communication and organisational skills, as this role will be liaising with foreign suppliers directly.

Minimum requirements:
• Matric/further qualification advantageous
• Strong communication in English – verbal and written
• Advanced Excel skills
• Experience in costings and bookkeeping/finance

List of duties and responsibilities:
• Acquiring clearing estimates - request estimate from clearing agents for goods landed in RSA, taking HS codes & relevant duties applicable into account.
• Costing of goods - calculate cost price of imported goods landed in SA taking into consideration the ROE & clearing estimate to obtain cost price per unit as well as how delivery will take place & all relevant costs accounted for
• Placing orders – sending purchase orders to overseas suppliers via Pastel, as well as keeping track of the order process working closely with the import’s controller and manager.
• Order production date management - track orders with overseas suppliers with regards to production dates.
• Price verification - Check price on commercial invoices match the proforma invoices/sales orders or agreed upon pricing as well as confirming product & specifications are correct.
• Import schedules - Assign internal references to new orders & update production dates on relevant excel sheets. Working closely with the imports team.
• Shipping docs - check shipping docs have been received, after relevant checks on pricing & specs pass onto imports team for clearing process.
• Capturing of stock - check final clearing invoice from agents, calculate cost price combining forex, commercial invoice from supplier & clearing invoice, present to Imports Manager for approval.
• Updating of replacement cost for price list - Request estimates for price lists from clearing agents, ensuring HS codes are correct & relevant customs duties accounted for, fill in estimate amounts on price lists, present to Imports Manager for approval.

Salary: Market related (based on experience)

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