Operations Coordinator

3 weeks ago

Lejweleputswa District Municipality, South Africa AJ Personnel Full time
Main purpose of the job:
  • To deliver a comprehensive approach to operational by assisting the Team with all operational functions, systems and processes
Location:
  • Wits RHI Lejweleputswa (Free State)
Key performance areas:
  • Perform front of house duties and general office duties
  • Provide operational and administrative support to the team
  • Provide daily support and co-ordination of procurement and administration including but not limited to travel, meetings, all IT related support, stationery and consumables, training logistics, asset management and control, centralised reporting collation, reconciliations and dissemination of information
  • Ensure implementation and maintenance of all Standard Operating Procedures
  • Provide training and up-to-date information to staff on new and existing policies, procedures and SOPs when required
  • Assist the team with compiling monthly operations feedback reports and disseminate to relevant internal and external stakeholders
  • Integrate operational feedback from quarterly reports into programme implementation plan and subsequent progress reports
  • Participate actively in the generation of required donor reports and other Wits Institute reports if and when required
  • Participate in regular planning sessions to ensure efficient and effective operational support
  • Take ownership and accountability for tasks and demonstrate effective self-management
  • Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
  • Maintain a positive attitude and respond openly to feedback
  • Take ownership for driving own career development by participating in ongoing training and development activities
Required minimum education and training:
  • Relevant Certificate or Diploma in Business Administration
  • Computer literate in standard MS Office packages
Required minimum work experience:
  • 2 Years office administration experience
  • Working knowledge of operations and financial systems and processes
Desirable additional education, work experience and personal abilities:
  • Experience working in a donor-funded organisation or NGO
  • Exceptional organization and administrative skills with working knowledge of MS Office
  • Able to exercise discretion, high levels of initiative ad independent decision-making
  • Self-motivated, able to work independently and work as part of a multi-disciplinary team
  • Positive, energetic, team player
  • Ability to adapt to complex situations, ability to manage stress, self-starter, ability to deliver goals pro-actively, creative thinker, goal-orientated
  • A thorough and accurate approach to work
  • Attention to detail
  • Excellent communication skills
Demands of the job:
  • Able to work in a demanding environment and adapt to changes
  • Travelling (own transport) and overtime may be required from time to time
  • Must be contactable after hours for any unplanned emergencies or queries
TO APPLY:
  • Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
  • Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions.
  • This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL.
  • However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
  • Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
  • Wits Health Consortium will only respond to shortlisted candidates.
  • Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
  • Closing date: 07 March 2025
  • Note: No CV will be accepted after the closing date.
Please note:
  • WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
  • AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium.
  • AJ Personnel does not have any salary or other information regarding the position.

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