Project Site Administrator- Port Elizabeth

7 months ago


Stellenbosch, South Africa Oxyon Human Capital Solutions Full time

Duties will include:

  • Provides site administrative support to the Project Manager and Site Manager.
  • Interact with clients, subcontractors and visitors.
  • Responds to emails and other digital queries and correspondence.
  • Manages calendars for senior staff, including making travel arrangements.
  • Drafts and edits letters, reports, and other documents.
  • Inputs and updates information in databases and spreadsheets.
  • Prepares meeting agendas and takes meeting minutes.
  • Assist with weekly reports
  • Coordinates logistics for meetings, including room setup and catering.
  • Operates and maintains site office equipment, including printers, copiers, and IT.
  • Research as requested and compiles and summarizes information for reports or presentations.
  • Maintain Filing system online
  • Works closely with other administrative staff and supports other colleagues as needed.
  • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
  • Ensures that deadlines are met and adapts to changing priorities.
  • Presents a positive and professional image for the organization.
  • Data management and entry skills, including the ability to maintain filing online,
  • Accurate record keeping
  • Written communication skills
  • Time management, multitasking, and flexibility
  • Organizational skills
  • Accuracy and attention to detail
  • Supply management and inventory control
  • Interpersonal skills, professional and courteous demeanors, excellent office and phone etiquette, and the ability to diffuse tense situations
  • Ability to work well under pressure and navigate multiple deadlines
  • Proactive approach to problem-solving and process improvement
  • Ability to work well independently and in collaboration with others

 

Qualifications and requirements

  • Grade 12; Diploma advantageous
  • Proficient in MS office and Excel
  • 2 – 3 years’ experience
  • Understanding of basic bookkeeping processes
  • Ability to use initiative to problem solve
  • Reside in the local area
  • Driver’s license with own transport


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