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Property Administrator

3 months ago

Cape Town, South Africa The Hiring House Full time
Tenant Administration
- Load and update Tenant on the In-house PIMS system
- Tenant Statements
- Tenant Turnover
- Finalize vacated Tenant accounts and Deposit refunds

Lease Administration
- Obtain Credit Check and FICA where necessary
- Raise Lease input summary (LIS)
- Raise lease on the In-house PIMS system
- Update Lease Register
- Annual Municipal and Rates increases
- Draft Lease Authority Requests for submission to Landlords in conjunction with PM
- Draft Offers to Lease in conjunction with PM
- Deal with Leasing Hub on drafting of leases and checking in conjunction with PM
- Send Offers to Lease and Leases to Tenants and follow up to conclusion of lease process.
- Follow up on Tenant Installation Allowance Requirements for processing.

Arrear Administration
- Following up on outstanding payments
- Update the Arrears report timeously
- Update and utilize company credit control service provider facilities (TPN)
- Prepare handover to Legal Credit Controller where applicable

Property Administration
- Maintain Property, Unit, Tenant and Lease data on In-house PIMS system
- Maintain Lease audit schedules
- Update 18mth Expiry Report / Lease register / Tenant Retention Report
- Follow up and update Tenant Turnover Info on PIMS
- Notify Utility Management company of any tenant changes/updates
- Notify Finance of any Utility/Municipal/Recovery Accruals monthly
- Maintain Parking Schedules and Access discs
- Processing of Municipal and other invoices in conjunction with PM and Finance
- Account Reconciliations

Qualifications
- Grade 12 (Matric), Relevant Diploma, Strong Proficiency in relevant computer packages (MS Office) and software package

Experience
- A minimum of 3 - 5 years experience in Property Administrator role and/ Financial accounting experience
- Customer Service and/or sales experience is a must
- Background in Property Leasing would be advantageous
- Strong Proficiency in relevant computer packages (MS Office) and software packages (PIMS or MDA)