Records Management Administrator

Found in: beBee jobs ZA - 2 weeks ago

Pretoria, Gauteng, South Africa Public Investment Corporation Full time
Public Investment Corporation's job vacancy, Career and Recruitment

Job title : Records Management Administrator (12 Months Fixed Term Contract) – Pretoria jobs in Gauteng

Job Location : Gauteng, Pretoria

Deadline : May 22, 2024

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Minimum Requirements:

Information Management Degree or Higher Certificate in Archives and Records Management / Diploma preferable
Matric with over 2 years Records Management experience
Practical knowledge of core records principles, systems, processes, and imaging solutions.
Knowledge and understanding of legal and regulatory frameworks governing financial records.

Responsibilities:
Provide support in the implementation of the electronic Document and Records Management System (eDRMS) to ensure optimal utilization of the system.
Organize, package, and conceal paper files for proper storage.
Sort, scan, and index paper records for integration into the records management systems.
Secure and maintain the storage of critical vital records through imaging and vault solutions.
Evaluate and dispose of records based on their administrative, fiscal, legal, historical, and research value in accordance with the Retention Schedule.
Research, develop, and implement procedures and work instructions to ensure that all legal, regulatory, and business requirements are incorporated across the organization's business processes.
Maintain a file plan to store records in a way that makes them easy to retrieve.
Undertake audits of organisational records to ensure all records are properly accounted for.
Sort and distribute incoming mail.
Courier Services booking/tracking couriers.
Collection and distribution of parcels
Ad hoc administration support

Competencies:
Attention to detail
Customer focus
Results Driven
Communication skills
Team Player
Ability to deal with pressure/stress (stress management)
Time management ability

*Administrative / Management jobs in south africa
*Records Management Administrator (12 Months Fixed Term Contract) – Pretoria in Pretoria

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