Administrative Coordinator

Found in: beBee jobs ZA - 1 week ago

Pretoria, Gauteng, South Africa The South African National Roads Agency Full time
The South African National Roads Agency's job vacancy, Career and Recruitment

Job title : Administrative Coordinator jobs in Gauteng

Job Location : Gauteng,

Deadline : May 11, 2024

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POSITION OBJECTIVE:

The incumbent will provide sighted one on one personal assistance and administrative support to a visually impaired employee. The nature of the role and its specific requirements will be aligned to the needs of the role and support required for executing deliverables.

MINIMUM REQUIREMENTS:

An administrative qualification at an NQF level 6.
At least five (5) years of personal and administrative assistant experience to a visually impaired individual at a senior management level.
Proficiency in using IT business applications such as MS Office Suite, SAP, etc.
A valid driver's license is essential.

KEY RESPONSIBILITIES:

Office Management:

Attend to the Senior Legal Advisor's specific administrative needs.
Proactively support the Senior Legal Advisor with matters within his scope of work.
Ensure that all matters for the Senior Legal Advisor's attention are addressed timeously.

Administration:
Manage general office admin and filling of documentation.
Process incoming documents by prioritization and distributing accordingly.
Manage the Senior Legal Advisor's diary on MS Outlook Calendar, including a systematic method/approach of tracking emails.
Manage and arrange meetings and appointments for and on behalf of the Senior Legal Advisor and ensure the relevant documentation for meetings is available in the required mode.
Type and draft correspondences relevant to the Senior Legal Advisor's scope of work.
Provide general administration support to Senior Legal Advisor.
Format documentation and reports and ensure that they are professional.
Read, populate, and transpose information onto various MS Apps for business use.
Assist with IT systems and connectivity.
Manage all travel requirements of the Senior Legal Advisor.

Physical Aiding Services
Support the Senior Legal Advisor during meetings including enabling introductions, social networking, and note-taking.
Support the Senior Legal Advisor to use workplace facilities including meal and drinks preparation, and access to lifts and restrooms.
Support the Senior Legal Advisor in using workplace tools such as enabling IT equipment and arranging special equipment where necessary.
Carry equipment and bags on behalf of the Senior Legal Advisor
Accompany the Senior Legal Advisor to physical meetings by hand.
Assist with item recognition/sorting.
Travel with the Senior Legal Advisor for business meetings/engagements using public transport or other means of transportation.

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