Factory Administrator

Found in: beBee jobs ZA - 6 days ago

Durban, KwaZulu-Natal, South Africa AVI Limited Full time
AVI Limited's job vacancy, Career and Recruitment

Job title : Factory Administrator jobs in KwaZulu-Natal

Job Location : KwaZulu-Natal, Durban

Deadline : May 15, 2024

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Key Performance Areas:

Coordinate travel and accommodation for Ops Exec and HOD's:

Coordinate and manage Domestic and International travel arrangements for Ops Exec, HOD's, employees and visitors (flights, accommodation, car hire, and forex for International trips
Adhere to the "reasonable/cheaper travel pricing" rule
Ensure travel & accommodation arrangements for international and local delegates and visitors are managed and organized before the date of travel
Coordinate the traveling and accommodation costs according to the budget

Administer expense claims of Ops Exec and HOD's:
Capture expense claims timeously on the AVI Web App for authorization and payment;
Reconcile receipts and statements with expense claims, before submission
Ensure that the claims procedure is followed
Capture training expenses
Resolve any queries on Purchase Orders vs Invoices
Resolve queries on expense claims, working with the Site and the FSS team

Manage general office administration:
Management of the Operations Executives diary and appointments
Coordinate the scheduling of boardrooms and meetings for NBL and site management
Arrange Town Halls when required
Arrange catering according to meeting requirements
Coordinate the Ops Review meeting arrangements such as catering, clean garments, meals, boardroom cleaning, office bar fridge has enough beverages
Prepare the presentation slides for the Operations Executive and other HOD's for Monthly Ops Review meetings and any other ad-hoc meetings
Coordinate the daily activities of the admin cleaners and driver
Send and receive all courier documentation and parcels
Liaise and manage relations between the Site and NBL Head Office
Co-ordinate Site visits and factory tours for Internal and External visitors
Manage Monthly cut-offs and recons
Receptionist
Manage pool vehicles. Ensure usage logs, services, roadworthiness and cleanliness are in place.

Manage General Administration for Human Resources:
Attend and participate in Full Circle Meetings and give information to be distributed on the notice board
Order stationery, beverages, and cutlery and update the internal telephone list
Manage the distribution of hamper tickets to employees

Manage administration of site initiatives:
Co-ordinate factory visitors and hampers for visitors if required
Organize Farewell and Year-End functions
Log calls to IT regarding HR-related queries
Communicate messages on the PA system when required
Administrate the Team of the Month incentive scheme
Co-ordinate any Site CSI initiatives
Coordinate all meetings and functions, both on and off-site (venue, refreshments, catering, equipment, awards & certificates, etc.)
Taking minutes in meetings and typing the same

Minimum Requirements:

Experience:

3 – 5 years of relevant administrative experience
Experience within a FMCG and Manufacturing Environment, working with Executives and a Senior Management Team

Qualifications:
Grade 12
Secretarial Diploma or equivalent

Additional Requirements:
Advanced MS Office Skills
SAP Experience
Manage multiple activities
Factory Performance and Indicators
Shopware

Competencies:
Documenting Facts
Attention to detail
Articulating information
Staying composed
Planning and organizing
Maintaining productivity
Meeting deadlines
Building relationships

*Administrative / Management jobs in south africa
*Factory Administrator in Durban

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