Recruitment Administrator Intern

2 months ago

Cape Town, South Africa Adzuna ZA B C2 Full time

A Recruitment Administrator Intern plays a crucial role in supporting the recruitment process within an organization. Their duties often involve a mix of administrative, logistical, and support tasks to ensure a smooth and efficient hiring process.

Duties:

  1. Job Posting and Advertising

    • Creating and posting job advertisements on various job boards, company websites, and social media platforms.
    • Ensuring job descriptions are accurate, up-to-date, and aligned with company standards.

  2. Applicant Tracking

    • Managing and updating the Applicant Tracking System (ATS) or other recruitment databases.
    • Ensuring candidate information is accurately entered and maintained.

  3. Resume Screening

    • Reviewing resumes and job applications to shortlist candidates for initial screenings.
    • Coordinating with hiring managers to identify suitable candidates.

  4. Interview Coordination

    • Scheduling interviews and assessments for candidates, including arranging logistics and sending confirmations.
    • Communicating with candidates and interviewers to ensure smooth scheduling and preparation.

  5. Candidate Communication

    • Acting as the point of contact for candidates throughout the recruitment process.
    • Providing timely updates on application status, interview outcomes, and next steps.

  6. Onboarding Support

    • Assisting with the preparation of onboarding materials and documentation for new hires.
    • Coordinating with HR to ensure new employees have a smooth transition into the organization.

  7. Administrative Tasks

    • Performing general administrative duties such as filing, data entry, and managing correspondence related to recruitment.
    • Preparing reports and maintaining records on recruitment metrics and candidate pipelines.

  8. Compliance and Documentation

    • Ensuring all recruitment activities comply with legal and company standards.
    • Maintaining records of recruitment processes and documentation for audits and compliance.

  9. Candidate Experience

    • Ensuring a positive experience for candidates throughout the recruitment process.
    • Addressing any candidate queries or concerns promptly and professionally.

  10. Recruitment Metrics and Reporting

    • Tracking and reporting on recruitment metrics such as time-to-fill, cost-per-hire, and source of hire.
    • Providing insights and recommendations to improve recruitment processes.

  11. Coordination with Recruitment Team

    • Supporting recruiters and HR personnel with various tasks and projects.
    • Assisting in the development and implementation of recruitment strategies and initiatives.

  12. Market Research

    • Conducting research on industry trends, salary benchmarks, and competitor hiring practices.
    • Providing insights to help refine recruitment strategies and attract top talent.

Skills:

  1. Organizational Skills

    • Strong ability to manage multiple tasks and priorities effectively.
    • Excellent attention to detail and accuracy in handling recruitment documentation and data.

  2. Communication Skills

    • Effective verbal and written communication skills for interacting with candidates, hiring managers, and team members.
    • Ability to convey information clearly and professionally.

  3. Technical Proficiency

    • Familiarity with Applicant Tracking Systems (ATS), recruitment software, and job boards.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.

  4. Customer Service Orientation

    • Ability to provide exceptional service to candidates and internal stakeholders.
    • Strong interpersonal skills and a professional demeanor.

  5. Problem-Solving

    • Ability to address and resolve issues that may arise during the recruitment process.
    • Creative thinking and initiative in improving recruitment practices.

  6. Confidentiality

    • Maintaining confidentiality of sensitive candidate and company information.

  7. Time Management

    • Effective time management skills to handle the various tasks associated with recruitment administration.

  8. Attention to Detail

    • Precision in handling data, preparing reports, and managing recruitment documentation.

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