Sales & Marketing Administrator
2 months ago
- Based in Cape Town
- Matric / Senior Certificate
- 2-5 Years experience in similar field
- Experience on Syspro Knowledge Â
- Marketing qualification (Beneficial)
- Check pricings.
- Administration and SYSPRO.Â
- Check packaging (small, medium, large, minis etc.)
- Check freight rate with logistics.
- Create a file once an order is received and insert all documents inside.
- Update weekly order intake report.
- Update weekly intake summary report.
- Update budget vs actual report (quantity and sales invoiced).
- General admin: travel plans, quotes, bookings, business cards etc.
- Assisting with corporate on future exhibitions: quotes, updating budget etc.
- Updating the customer database and liaising with logistics.
- Prepare meeting minutes for the sales and PPC (Production Planning and Control).
- Attend both meetings and take the minutes.
- Communicate minutes and action items to responsible parties after meeting.
- Follow up on progress of above and prepare for meeting.
- Responsible for customer complaint registration.
- Register customer complaints with CC number.
- Complete CC index to reflect status of CC.
- Create proformaâs and invoice duties for local and international clients.
- Open order proformaâs after acceptance by customer or notice by sales.
- Create and maintain shipping Instructions (SI).
- Create new customers on Syspro.
- Update/maintain customer profiles on Syspro.
- Load requisitions â travel expenses and general administration such as business cards.
- Assist sales with the credit note application forms â If re-invoice is required a new proforma is to be made on Syspro.
- Get marketing quotes.
- Manage advertising schedule.
- Update website where needed.
- Arrange for new ad or brochure designs with graphic designers.
- Arrange for translations for adds, website and brochures.
- Prepare invoice and proof or works with PO's for payment.
- Load requisitions â marketing expenses.
- Compile marketing budget annually.
- Arrange and manage trade shows.
- Manage both social media accounts: LinkedIn and Facebook weekly.
- Managing and upkeep with product spec sheets of all products: liaising with Engineers
- Manage and upkeep with HD photos of all products.
- Promote New product development.
- Market research and new market segments- example - retail and construction.
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