Temp - Invoicing Logistics Controller

2 weeks ago


East RandBedford ViewGermistonIsando, South Africa Adzuna ZA B C2 Full time
Requirements
  • Qualification in Accounting and Bookkeeping or Logistics
  • Drivers License
  • Matric
  • Proficient in Excel and IRP or any stock-keeping software

Job Duties

Invoicing and Billing:
  • Generating and processing invoices for products or services rendered.
  • Verifying the accuracy of invoices, including quantities, prices, and discounts.
  • Ensuring timely and accurate invoicing to clients/customers.
  • Handling billing discrepancies and resolving any billing issues promptly.
Financial Management:
  • Monitoring accounts receivable and ensuring timely collection of payments.
  • Reconciling invoices with payments received and maintaining accurate records.
  • Tracking expenses related to logistics operations and maintaining expense reports.
  • Assisting with budgeting and financial forecasting for logistics operations.
Logistics Coordination:
  • Coordinating transportation and logistics activities, including arranging shipments and deliveries.
  • Communicating with suppliers, carriers, and freight forwarders to ensure timely delivery of goods.
  • Monitoring inventory levels and coordinating stock replenishment as needed.
  • Tracking shipments and providing status updates to relevant stakeholders.
Data Management:
  • Maintaining databases and electronic filing systems for invoicing, billing, and logistics records.
  • Compiling and analyzing data related to invoicing, logistics performance, and financial metrics.
  • Generating reports and providing insights to support decision-making processes.
Compliance and Documentation:
  • Ensuring compliance with relevant regulations and internal policies related to invoicing and logistics.
  • Maintaining accurate documentation for invoicing, billing, shipping, and logistics activities.
  • Assisting with audits and providing necessary documentation and records as requested.
Customer Service and Communication:
  • Providing support to customers/clients regarding invoicing inquiries and logistics-related issues.
  • Communicating with internal teams and external stakeholders to coordinate logistics activities effectively.
  • Responding to emails, phone calls, and inquiries in a professional and timely manner.
Process Improvement:
  • Identifying areas for process improvement and implementing solutions to streamline invoicing and logistics processes.
  • Participating in cross-functional teams to drive continuous improvement initiatives.
Training and Development:
  • Providing training and guidance to staff members on invoicing procedures, billing systems, and logistics processes.
  • Keeping abreast of industry trends and best practices in logistics, invoicing, and back-office administration.
Quality Assurance:
  • Conducting quality checks on invoicing documents, logistics paperwork, and financial records to ensure accuracy and compliance.
  • Implementing quality control measures to minimize errors and improve overall efficiency.
Administrative Support:
  • Providing general administrative support, including managing office supplies, scheduling meetings, and organizing files and documents.

Salary:
R18 000

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